Advanced Operations Administrative Coordinator

Shapco Inc; Town of Texas (WI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Generous paid time off

Job summary

Custom Pipe and Fabrication is seeking an Administrative Assistant II in Lubbock, TX to provide advanced support to plant leadership and cross-functional teams. You will manage records, prepare professional documents, coordinate schedules, and aid with purchasing and invoicing processes while ensuring compliance.

The role requires strong MS Office skills, attention to detail, and the ability to handle confidential information in a fast-paced manufacturing environment.

Qualifications

• High school diploma or equivalent required; Associate degree in Business Administration, Office Administration, or a related field preferred.
• A minimum of two years of administrative, clerical, office coordination, or related experience is required.
• Experience in a manufacturing, industrial, warehouse, construction, or operations environment is preferred.

Responsibilities

• Provide advanced administrative support to Plant Manager, HRM, and Operations Manager, maintaining confidentiality of employee information.
• Analyze timekeeping, invoicing, and administrative trends to identify opportunities for improvement.
• Prepare, review, edit, and distribute correspondence, reports, and meeting agendas.
• Maintain filing systems for production, HR, safety, purchasing, billing, and compliance records.
• Coordinate scheduling and documentation for safety meetings, training sessions, and internal communications.
• Assist with onboarding documentation, employee records, and coordination with departments.
• Assist with purchase orders, order tracking, invoices, and related recordkeeping.

Skills

Microsoft Office

Organizational skills

Time management

Attention to detail

Written and verbal communication

Education

High school diploma or equivalent

Associate degree in Business/Office Administration

Tools

ERP systems

Purchasing systems

Accounting systems

Job description

Custom Pipe and Fabrication is seeking an Administrative Assistant II in Lubbock, TX to provide advanced support to plant leadership and cross-functional teams. You will manage records, prepare professional documents, coordinate schedules, and aid with purchasing and invoicing processes while ensuring compliance.

The role requires strong MS Office skills, attention to detail, and the ability to handle confidential information in a fast-paced manufacturing environment.