Operations & Admin Specialist — Inventory, Cash & Sales Support

Big Tex Trailers; Martinez (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Big Tex Trailer World in Martinez, CA, is seeking an organized Administrative Assistant to manage inventory, sales, financial and operations records. You will support customers visiting the dealership and handle data entry, banking tasks, and daily reconciliations.

Responsibilities include maintaining Take Stock data, ensuring policy compliance, processing orders, and keeping paperwork up to date across Sales and Service. Monday–Saturday work is required with general store duties as needed.

Qualifications

• Experience as an administrative assistant.
• Proficient with Microsoft Office (Word, Excel, Outlook, Teams).
• Reliable transportation.
• Able to work Monday–Saturday.
• High school diploma or GED.

Responsibilities

• Adhere to the core company policies and procedures.
• Assist customers visiting Dealership on an as needed basis.
• Sales order entry.
• Control overall maintenance of Take Stock data entry.
• Perform duties related to reconciliation of books on a daily basis.
• Assist in maintaining the general organization and professional appearance of the entire facility.
• Maintain daily bank deposits and follow reporting guidelines to the Corporate Accounts Receivable department while adhering to all policies and procedures referring to handling of cash and bank deposits.
• Make bank deposits, trips to the tax/title office and other business errands for the dealership.
• Responsible for daily balance of cash drawer.
• Answer phones.
• Inventory management assistance.
• Control transfer of information related to Purchase Orders with Corporate Office.
• Maintain overall continuity of paperwork for Sales and Service Department.
• General store tasks.
• Work week consists of Monday through Friday and Saturdays as required.
• Other duties as needed

Skills

Administrative experience

Reliable transportation

Ability to work Monday-Saturday

Education

High school diploma or GED

Associates or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Big Tex Trailer World in Martinez, CA, is seeking an organized Administrative Assistant to manage inventory, sales, financial and operations records. You will support customers visiting the dealership and handle data entry, banking tasks, and daily reconciliations.

Responsibilities include maintaining Take Stock data, ensuring policy compliance, processing orders, and keeping paperwork up to date across Sales and Service. Monday–Saturday work is required with general store duties as needed.