Operations Admin Specialist — Hawaii: Growth & Perks

United Security Services, Inc.; Honolulu (HI); In loco; USD 47.000 - 53.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid time off

Medical, Dental, and Vision Insurance

401k Retirement Plan

Company cellphone

Performance-based bonuses

Descrizione del lavoro

The Facilities Group Hawaii is seeking an Operations Administrative Specialist to support our Hawaii operations team in Honolulu. You’ll manage records, reports, scheduling, and communications for accounts across the islands and serve as a professional point of contact for clients and staff.

This on-site role offers growth into operations leadership with clear advancement opportunities. Eligible applicants have a strong administrative background, Excel proficiency, and experience with CRMs and

Competenze

• High school diploma or higher; business degree preferred.
• 1–3+ years in administrative roles or operations support.
• Proficient with Excel; familiarity with Power BI is a plus.
• Experience with CRMs, payroll, and scheduling systems preferred.
• Strong organization and professional communication abilities.

Mansioni

• Provide administrative support and manage contracts, records, and files.
• Prepare reports, correspondence, and internal communications.
• Coordinate meetings, trainings, and team updates.
• Assist onboarding, payroll processing, and timekeeping review.
• Support invoicing and basic accounting tasks.
• Serve as a primary contact for clients and employees.
• Coordinate schedules, staffing, and work orders.
• Enter and maintain data in operations systems and CRMs.
• Build reports on service quality, labor, and client performance.
• Join on-site visits for quality inspections.

Conoscenze

Organizational skills

Attention to detail

Communication skills

Microsoft Excel

Power BI

Formazione

Associate’s or Bachelor’s degree in Business

High school diploma

Strumenti

Pipedrive

UtilizeCore

Payroll/timekeeping systems

Scheduling systems

Descrizione del lavoro

The Facilities Group Hawaii is seeking an Operations Administrative Specialist to support our Hawaii operations team in Honolulu. You’ll manage records, reports, scheduling, and communications for accounts across the islands and serve as a professional point of contact for clients and staff.

This on-site role offers growth into operations leadership with clear advancement opportunities. Eligible applicants have a strong administrative background, Excel proficiency, and experience with CRMs and