Honolulu Operations Admin Specialist — Career Growth

Automatic Data Processing, Inc.; Honolulu (HI); In loco; USD 47.000 - 53.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid time off

Insurance: Medical, Dental, Vision

401k Retirement Plan

Company cellphone

Bonuses

Descrizione del lavoro

The Facilities Group Hawaii in Honolulu seeks an Operations Administrative Specialist to manage records, reports, scheduling, and communications for our operations team. You will be the go-to contact for clients and staff, coordinating onboarding, invoicing, and timekeeping while supporting site visits.

We offer paid time off, health insurance, a 401k plan, company cell access, and opportunities for performance-based bonuses and career growth in operations leadership.

Competenze

• High school diploma required; Associate’s or Bachelor’s degree in Business or a related field preferred.
• 1–3+ years of experience as an administrative assistant, office coordinator, operations assistant, or similar role.
• Strong Excel skills; Power BI or similar reporting tools a plus.
• Experience with CRMs, payroll/timekeeping, or scheduling systems preferred.
• Excellent organization, multitasking, and attention to detail.
• Clear, professional, customer-focused communication.
• Ability to work independently and as part of a team in a fast-paced environment.
• Valid driver’s license for occasional local or inter-island travel.
• Flexibility to occasionally support evenings or weekends as needed.
• Able to lift up to 25 lbs. and walk, stand, and bend during site visits.

Mansioni

• Administrative Support: Maintain contracts, client records, and operational files.
• Prepare reports, correspondence, and internal communications.
• Coordinate meetings, training sessions, and team updates.
• Support new hire onboarding, payroll processing, and timekeeping review.
• Assist with invoicing, billing documentation, and basic accounting.

Conoscenze

Excel

Power BI

CRM systems

Scheduling

Customer support

Timekeeping

Formazione

Associate’s or Bachelor’s degree in Business

High school diploma

Strumenti

Pipedrive

UtilizeCore

Descrizione del lavoro

The Facilities Group Hawaii in Honolulu seeks an Operations Administrative Specialist to manage records, reports, scheduling, and communications for our operations team. You will be the go-to contact for clients and staff, coordinating onboarding, invoicing, and timekeeping while supporting site visits.

We offer paid time off, health insurance, a 401k plan, company cell access, and opportunities for performance-based bonuses and career growth in operations leadership.