Operations & Admin Specialist

International Rescue Committee; Iowa City (IA); On-site; USD 29,000 - 30,000; Full time

Job summary

The Operations Specialist at International Rescue Committee supports operational functions and provides related administrative support to maintain a compliant, well-functioning environment for staff, clients, and partners. This role requires strong organization, problem-solving, and initiative while working in a distributed, multicultural, fast-paced environment, reporting to the Executive Director.

Position involves office operations across two Iowa offices (Des Moines and Iowa City) with

Qualifications

• Strong organizational and time-management skills.
• Ability to follow established procedures and manage multiple tasks.
• Basic IT troubleshooting skills.
• Clear and professional communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Safety and Security (S&S) support day-to-day needs.
• IT support for management of IT and communications infrastructure.
• Order supplies, equipment, and coordinate servicing/repairs.
• Assist with office inventory and asset movement tracking.
• Coordinate vendor billing/invoices with Finance.
• Aid in office leases and workspace allocation; coordinate repairs with vendors.
• Plan and coordinate office events and meetings.

Skills

Organizational skills

Time management

Procedural compliance

IT troubleshooting

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

The Operations Specialist at International Rescue Committee supports operational functions and provides related administrative support to maintain a compliant, well-functioning environment for staff, clients, and partners. This role requires strong organization, problem-solving, and initiative while working in a distributed, multicultural, fast-paced environment, reporting to the Executive Director.

Position involves office operations across two Iowa offices (Des Moines and Iowa City) with