Executive Admin & Dept. Operations Lead

International Rescue Committee; New York (NY); On-site; USD 68,000 - 74,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Sick leave & holidays

401(k) with employer match

Dental & vision

Job summary

The International Rescue Committee (IRC) is seeking an Administrative and Department Manager for the Crisis Response, Recovery, and Development (CRRD) department. You will provide high‑quality administrative support to the Senior Vice President of CRRD, coordinating calendars, meetings, travel, media requests, and internal communications.

You will help with document management, AV and office logistics, and onboarding for new CRRD hires.

Qualifications

• Bachelor’s degree or higher; 2–3 years administrative experience.
• Excellent organizational, prioritization, and time management skills.
• Service-oriented, flexible, and capable of fast-paced work.
• Discretion handling confidential information and judgement.
• Proactive mindset with ownership and problem-solving.
• Poised handling senior leaders and external stakeholders.
• Strong interpersonal and communication abilities in a multi‑cultural environment.
• Proficient with MS Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and adapt to changing priorities.
• Language skills (French, Arabic, Spanish, or others) are a plus.
• Positive attitude and humor welcomed.

Responsibilities

• Manage SVP calendar; coordinate internal/external meetings.
• Coordinate travel logistics, documentation, and speaking engagements.
• Support media requests and travel arrangements.
• Organize HQ meetings with room, AV, and catering logistics.
• Prepare materials and slides; disseminate meeting materials.
• Maintain shared calendars and travel/leave trackers.
• Process credit card reconciliations and reimbursements for the SVP.
• Support onboarding and coordination with pillar leaders.

Education

Bachelor’s degree

Associate’s degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The International Rescue Committee (IRC) is seeking an Administrative and Department Manager for the Crisis Response, Recovery, and Development (CRRD) department. You will provide high‑quality administrative support to the Senior Vice President of CRRD, coordinating calendars, meetings, travel, media requests, and internal communications.

You will help with document management, AV and office logistics, and onboarding for new CRRD hires.