Executive Admin & Department Operations Manager

theirc; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

The International Rescue Committee (IRC) seeks an Administrative and Department Manager for CRRD to deliver high-quality administrative support to the Senior Vice President and lead the department's administrative functions.

Working directly with the SVP and senior leadership, you will manage calendars, plan events, coordinate travel, and handle sensitive information with discretion in a fast-moving humanitarian setting.

Qualifications

• Strong administrative support experience for senior leadership.
• Excellent organizational and time-management skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage SVP calendar and coordinate internal and external meetings.
• Coordinate travel arrangements for SVP and speaking engagements.
• Support media requests and last-minute schedule changes.
• Organize HQ meetings with room reservations, light AV, and catering as needed.
• Prepare documents and slides for meetings and distribute materials.
• Maintain shared calendars and trackers for travel and leave.
• Process credit card reconciliations and SVP reimbursements.
• Assist with obtaining signatures and approvals from the SVP.
• Maintain and organize files with Strategy & Performance and inter-department communications.
• Organize Box folders and support cross-department collaboration.

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion

Tools

Box

AV equipment

Job description

The International Rescue Committee (IRC) seeks an Administrative and Department Manager for CRRD to deliver high-quality administrative support to the Senior Vice President and lead the department's administrative functions.

Working directly with the SVP and senior leadership, you will manage calendars, plan events, coordinate travel, and handle sensitive information with discretion in a fast-moving humanitarian setting.