Operations Admin: Scheduling, Process Mastery

Patriot Fire Protection, Inc.; Vancouver (WA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Collaborative Environment

Growth Opportunities

Impactful Work

Job summary

Patriot Fire Protection, Inc. is seeking an Operations Administrator in Washington to coordinate complex schedules for field teams and support daily operations.

You will manage multiple tasks, communicate clearly with office and field staff, answer phones, prepare work orders, and help improve processes in a fast-paced environment. The role emphasizes organization, attention to detail, and a proactive, growth-minded approach, with full-time availability and initial background checks after a

Qualifications

• High School Diploma or GED.
• 2+ years of administrative-level experience.
• 2+ years experience in the Sprinkler or Fire Protection industry preferred.
• Proficiency with Microsoft Suite and Google Suite.
• Experience crafting corporate communications via email.
• Attention to detail and ability to handle repetitive tasks while remaining accurate.
• Process-driven with ability to develop and maintain standardized processes.
• Organized and able to manage multiple projects and meet deadlines.
• Full-time availability (40 hours per week; 7am start).
• Drug screening and background checks after conditional offer.

Responsibilities

• Scheduling and Coordination: Manage and optimize complex schedules for field teams and projects.
• Concurrent Management: Handle multiple high-priority tasks with flexibility to accommodate urgent requests.
• Communication Liaison: Act as the hub between office and field, craft clear messages across channels.
• Support Operations: Back-office duties, answer phones, prepare work orders, run reports.
• Collaboration: Work with team to improve process efficiency.
• Professional Growth: Seek opportunities to learn, grow, and take on more responsibilities.

Skills

Microsoft Excel

Google Sheets

Written communication

Attention to detail

Organized

Scheduling / project coordination

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Patriot Fire Protection, Inc. is seeking an Operations Administrator in Washington to coordinate complex schedules for field teams and support daily operations.

You will manage multiple tasks, communicate clearly with office and field staff, answer phones, prepare work orders, and help improve processes in a fast-paced environment. The role emphasizes organization, attention to detail, and a proactive, growth-minded approach, with full-time availability and initial background checks after a