Operations Administrator

Talentify; Colorado Springs (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PTO

Insurance after 60 days

401K after 60 days

Growth opportunities

Job summary

A-Core Concrete Specialists in Colorado Springs is seeking a reliable Office Admin to support our service division. This full-time role focuses on organizational tasks, scheduling, and administrative coordination in a fast-paced construction environment.

You will manage timecards, drive-related documentation, assist field operators, and help the sales team with project paperwork. Strong Excel/Word skills, dependability, and clear communication are essential.

Qualifications

• Drug screen required.
• Valid driver’s license required.
• Background check required.
• Construction admin experience preferred.
• Strong verbal communication skills required.
• Must be self-motivated, dependable, and punctual.
• Able to thrive in a fast-paced, high-pressure environment.
• Proficient in MS Excel and Word; ability to learn accounting systems.

Responsibilities

• Update timecards and schedules daily.
• Enter job information, employees, and equipment into scheduling software.
• Reconciling credit cards and fuel cards monthly.
• Assist field operators with office questions.
• Schedule orientations and trainings for operators.
• Audit and manage driver files, certifications and training documents.
• Update operator personnel files with attendance records daily.
• Review weekly driver score cards and coordinate improvements.
• Assist in job tracking and project paperwork for sales support.
• Review jobs for tracking, updates, closures, and document completeness.
• Manage accounts receivable/collections.
• Other duties as determined.

Skills

Excellent verbal communication skills

Self-motivation

Dependability

Punctuality

Fast-paced environment

Tools

MS Excel

MS Word

Accounting software

Job description

Why A-Core?

A-Core Concrete Specialists is actively seeking reliable and hardworking individuals with a passion to work for one of the largest and fastest growing companies in the industry. Our unified team has demonstrated that the only limits on achievement are those that we place on ourselves!

We are looking for an Office Admin to join our team in Colorado Springs, Colorado.

Job Description:

Full-time Office Admin to assist with administrative tasks related to our service division.

This position requires strong interpersonal skills. Experience with construction or administrative assisting is beneficial. Strong organizational skills, aptitude to working in a fast-paced environment, and good judgment are essential. Candidate must demonstrate great communication skills and the ability to work with others. As a hard-working team, we are eager to reach high goals, all while staying focused on helping execute our long-term vision.

Responsibilities:

• Perform daily updates on timecards and schedules
• Input all job information, employees, and equipment into our scheduling software
• Reconciling credit cards & fuel cards monthly
• Assisting all field operators with any office questions they may have
• Schedule orientations and trainings for operators
• Audit and manage all driver files, which includes inputting operator certifications and training documentations into a data base and reviewing that data base daily for any upcoming expiration dates
• Update operator personnel files with any attendance records daily
• Review weekly driver score cards and coordinate any necessary improvements needed with field operators
• Assist in job tracking and project paperwork in support of the sales team
• Review jobs/project for job tracking, updates, and closures
• Review job documentation for discrepancies and completeness of documents
• Accounts Receivables/Collections
• Must possess great organizational skills
• Other duties as determined

Qualifications:

• Must pass Drug Screen (Required)
• Valid Driver’s License (Required)
• Background Check (Required)
• Construction Admin experience (Preferred)
• Excellent verbal communication skills
• Be self-motivated, dependable, and punctual
• Can thrive in a fast paced high pressure work environment.
• Must be proficient in MS Excel, Word, with the ability to learn other accounting and information systems

Benefits:

• A-Core offers a generous benefits package including paid time off when eligible
• Insurance benefits when eligible (after 60 days)
• 401K when eligible (after 60 days)
• Growth opportunities with a great company

All A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.

A-Core is committed to providing a workplace free from discrimination or harassment. We expect every at A-core to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.