Operations Admin & Order Fulfillment Specialist

LHH; Albuquerque (NM); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Short-term Disability

401K Plan

Paid Leave

Job summary

LHH Recruiting is assisting our client in Albuquerque, NM to hire an Operations Administrative Assistant on a contract to hire basis. The Operations Administrative Assistant supports end to end order and operations workflows to ensure accurate fulfillment, timely delivery, and clear communication across teams and stakeholders.

This role combines structured administrative support, cross functional coordination, schedule management, and data driven reporting to maintain visibility of daily metrics

Qualifications

• 2+ years of experience in operations administration or order management.
• Proficiency with spreadsheets and data analysis; comfortable with ERP/CRM or equivalent tools.
• Strong written and verbal communication; ability to summarize issues and document actions.
• Demonstrated attention to detail and ability to manage multiple priorities and deadlines.
• Experience coordinating across internal teams and external stakeholders to resolve time-sensitive issues.

Responsibilities

• Execute the order fulfillment process, including data entry, processing, tracking shipments, and coordinating rush orders.
• Monitor order status and proactively communicate updates and next steps to stakeholders.
• Run operational reports, manage shared mailboxes and inquiries, organize and maintain documents/records, and perform high accuracy data entry.
• Maintain auditable files and logs to support operational controls.
• Serve as a point of contact between internal teams and external parties to resolve order issues and provide updates.
• Schedule meetings, prepare agendas, and capture action items related to order fulfillment and operations.
• Own the accuracy of the operations dashboard; ensure real time visibility of order status and key metrics.
• Review backlog reports and holds communications; update records and system statuses so holds are current.
• Attend backorder meetings and perform line changes in the system; communicate new ship dates to stakeholders.
• Generate, filter, and manage reports; build spreadsheets, including PivotTables, to analyze operational data.

Skills

Data analysis

Attention to detail

Communication

Multi-tasking

Cross-functional coordination

Tools

ERP systems

CRM systems

Order management software

Job description

LHH Recruiting is assisting our client in Albuquerque, NM to hire an Operations Administrative Assistant on a contract to hire basis. The Operations Administrative Assistant supports end to end order and operations workflows to ensure accurate fulfillment, timely delivery, and clear communication across teams and stakeholders.

This role combines structured administrative support, cross functional coordination, schedule management, and data driven reporting to maintain visibility of daily metrics