Operations Admin Specialist: Front-Office & Data Wizard

Lippert; Eau Claire (WI); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with employer match

Vacation

Job summary

Lippert is seeking an Operations Administrative Specialist to deliver comprehensive administrative and systems support for Operations Senior Leadership, Finance, and HR. This on-site role serves as the primary front desk representative and helps maintain workforce data across multiple business systems for the US and Mexico.

The position involves coordinating meetings, preparing reports, and handling onboarding and records management, with responsibilities spanning back-office and front-office

Qualifications

• High school diploma or GED required.
• Associate degree preferred or equivalent work experience.
• 2+ years in administrative, operations support, HR, payroll, or office administration roles.

Responsibilities

• Serve as the first point of contact for visitors, vendors, team members, and callers.
• Professionally answer, screen, and direct incoming phone calls.
• Greet guests and coordinate visitor sign-in procedures.
• Manage general inquiries and direct individuals to appropriate resources.
• Support facility communication and front office activities.
• Provide admin support to Operations, Finance and HR Leaders.
• Assist with preparation of reports, presentations, spreadsheets, and operational communications.
• Coordinate meetings, schedules, and department activities as assigned.
• Sort incoming mail and parcel packages, delivering to assigned depts.
• Support operational initiatives and special projects assigned.

Skills

Administrative experience

Customer service

Education

Associate degree or equivalent work experience

Tools

XA

ATM

MES

UKG

Job description

Lippert is seeking an Operations Administrative Specialist to deliver comprehensive administrative and systems support for Operations Senior Leadership, Finance, and HR. This on-site role serves as the primary front desk representative and helps maintain workforce data across multiple business systems for the US and Mexico.

The position involves coordinating meetings, preparing reports, and handling onboarding and records management, with responsibilities spanning back-office and front-office