Operations Admin - Flexible, Detail-Driven Coordinator

Reeb Millwork Southeast LLC; Nashville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Specialty Building Products is seeking an Operations Administrator for our Nashville Branch to support the operations team with administrative, accounting, and purchasing duties.

In this role you will take calls, schedule inbound/outbound trucks, prepare driver paperwork, maintain logs, and help ensure accurate invoicing and timely receiving, while delivering excellent customer service.

Qualifications

• High School diploma or equivalent.
• 1–3 years of administration experience in an office environment.
• Proficiency with Excel, Word and Outlook.
• Strong commitment to customer service and attention to detail.
• Able to multitask and work with minimal supervision.
• Excellent communication and organizational skills.
• Flexible schedule and dependable work ethic.

Responsibilities

• Take calls and schedule inbound trucks/deliveries (7–10 trucks/day).
• Research receiving discrepancies and prepare driver paperwork.
• Assist with outbound paperwork (10–12 trucks/day) and CPU processing.
• Maintain daily receiving log and report issues.
• Support RMA processes and final invoicing.
• Provide ongoing administrative support to the operations team.
• Handle FedEx items and general purchasing duties as needed.
• Oversee upcoming receiving and prep for the following day.

Skills

Excel

Word

Outlook

Customer service

Attention to detail

Multitasking

Communication

Time management

Education

High School diploma

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Specialty Building Products is seeking an Operations Administrator for our Nashville Branch to support the operations team with administrative, accounting, and purchasing duties.

In this role you will take calls, schedule inbound/outbound trucks, prepare driver paperwork, maintain logs, and help ensure accurate invoicing and timely receiving, while delivering excellent customer service.