Operations Admin

Reeb Millwork Southeast LLC; Nashville (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Specialty Building Products is seeking an Operations Administrator for our Nashville Branch to support the operations team with administrative, accounting, and purchasing duties.

In this role you will take calls, schedule inbound/outbound trucks, prepare driver paperwork, maintain logs, and help ensure accurate invoicing and timely receiving, while delivering excellent customer service.

Qualifications

• High School diploma or equivalent.
• 1–3 years of administration experience in an office environment.
• Proficiency with Excel, Word and Outlook.
• Strong commitment to customer service and attention to detail.
• Able to multitask and work with minimal supervision.
• Excellent communication and organizational skills.
• Flexible schedule and dependable work ethic.

Responsibilities

• Take calls and schedule inbound trucks/deliveries (7–10 trucks/day).
• Research receiving discrepancies and prepare driver paperwork.
• Assist with outbound paperwork (10–12 trucks/day) and CPU processing.
• Maintain daily receiving log and report issues.
• Support RMA processes and final invoicing.
• Provide ongoing administrative support to the operations team.
• Handle FedEx items and general purchasing duties as needed.
• Oversee upcoming receiving and prep for the following day.

Skills

Excel

Word

Outlook

Customer service

Attention to detail

Multitasking

Communication

Time management

Education

High School diploma

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Specialty Building Products is a people first organization. U.S. LUMBER is an SBP Brand.

You may be wondering, why should I joinSpecialty Building Products?

• We live ourCore Valuesand they reflect what we actually believe and how we actually behave. They are who we are. You are joining a team that is built upon a strong culture and standards for success.
• Wewelcome youto something bigger than yourself with all the tools necessary to excel in your role.
• Grow with us; we offer a career, not just a job. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us.

The Operations Administrator will work closely with the Operations Manager and Director of Operations to provide ongoing administrative support to Nashville Branch team to help keep business operations running smoothly and maximize the company’s resources, goals, and objectives.

Responsibilities & Essential Functions:

• Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day)
• Research receiving discrepancies.
• Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day)
• Flexible schedule (able to work over occasionally if needed)
• Resolve and file pick tickets.
• Monitor and report items that didn’t make the truck (Loading issues)
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• Assist with FedEx items.
• Must be able to multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for the following day’s receiving.
• Oversee daily receiving log, report,
• Follow up on delivery tickets and finalize invoicing.
• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Other duties as assigned and requested by management.

Required credentials:

• High School diploma or equivalent.
• Minimum of 1-3 years of administration experience in an office environment, preferred.
• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.
• Must have a strong commitment to providing excellent customer service.
• Attention to detail and the ability to complete job duties with high degree of accuracy.
• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.
• Flexible in work schedule, when required. Be personable, articulate, and knowledgeable.
• Ability to learn skills quickly with a mature and service-oriented attitude.
• Excellent communication (verbal and written) and organizational skills.
• Attention to detail and highly motivated.
• Ability to manage multiple tasks.
• Dependable and reliable.

U.S. Lumber Group, LLC. is an equal opportunity employer.

It is the policy of U.S. Lumber Group not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state and local laws.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.