Operations Admin - Flexible Schedule & Detail‑Oriented

Alexandria Moulding; Northern (KY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

U.S. Lumber Group, LLC is seeking an Operations Administrator to support the Nashville Branch and assist the Operations Manager and Director of Operations in keeping business operations running smoothly.

The role involves handling calls, scheduling inbound trucks and deliveries, verifying receiving discrepancies, and assisting with driver paperwork, pick files, and invoicing. Flexibility and ability to multitask are essential.

Qualifications

• High School diploma or equivalent.
• Minimum of 1-3 years of administration experience in an office environment.
• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Word and Outlook.
• Excellent communication (verbal and written) and organizational skills.
• Attention to detail and high degree of accuracy.

Responsibilities

• Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day).
• Research receiving discrepancies.
• Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day).
• Flexible schedule; able to work over occasionally if needed.
• Resolve and file pick tickets.
• Input counts during cycle counts/audits.
• Monitor and report items that didn’t make the truck (Loading issues).
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• Assist with FedEx items.
• Must be able to multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for the following day’s receiving.
• Oversee daily receiving log, report, and follow up on delivery tickets and finalize invoicing.
• General housekeeping.
• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Other duties as assigned and requested by management.

Skills

Attention to detail

Multi-tasking

Organizational skills

Communication skills

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

Job description

U.S. Lumber Group, LLC is seeking an Operations Administrator to support the Nashville Branch and assist the Operations Manager and Director of Operations in keeping business operations running smoothly.

The role involves handling calls, scheduling inbound trucks and deliveries, verifying receiving discrepancies, and assisting with driver paperwork, pick files, and invoicing. Flexibility and ability to multitask are essential.