Executive & Office Operations Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 51,000 - 53,000; Full time

Job summary

The Natural History Museum of Utah (NHMU), part of the University of Utah, seeks an Administrative & Office Coordinator to support the leadership team. This on-site role coordinates calendars, travel, purchases, and office logistics to ensure smooth operations.

Reporting to the Executive Project Manager, you will maintain shared spaces, manage supplies, and assist with department head scheduling and meetings, contributing to a well-run museum environment.

Qualifications

• Bachelor's degree or equivalent with related work experience.
• 6+ years related experience or 4+ years with master's.
• Experience supporting senior leadership in administrative capacity.

Responsibilities

• Schedule and coordinate organization-wide group meetings and calendars.
• Coordinate annual organizational memberships and on-duty schedules.
• Provide administrative support to Department Heads including calendaring, scheduling, purchasing, travel coordination and information gathering.
• Coordinate weekly Department Head Meetings and department-wide meetings, including logistics and minute taking.
• Support Executive Project Manager as needed.
• Manage shared office spaces, supplies, and mail/post needs.

Skills

Calendar management

Travel coordination

Expense reimbursement

Organization

Multi-tasking

Time management

Written & verbal communication

Education

Bachelor's degree or equivalent

Master's degree or equivalent

Job description

The Natural History Museum of Utah (NHMU), part of the University of Utah, seeks an Administrative & Office Coordinator to support the leadership team. This on-site role coordinates calendars, travel, purchases, and office logistics to ensure smooth operations.

Reporting to the Executive Project Manager, you will maintain shared spaces, manage supplies, and assist with department head scheduling and meetings, contributing to a well-run museum environment.