Operations & Admin Coordinator: Front Desk & HR Support

Staffmark Group; Santa Ana (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med/d

Life Insurance & Disability Insurance

Optional 401(k) Plan

Growth opportunities

Job summary

Staffmark Group is hiring an Administrative Operations Coordinator in Santa Ana, CA, offering a 8am-4:30pm schedule and a $20.00–$22.00 hourly pay rate. The role involves front desk duties, visitor management, HR onboarding support, SAP data entry, and cross‑department coordination.

Ideal candidates have 1–2 years of office experience, strong Microsoft Office skills, and the ability to handle confidential information while collaborating with production, finance, and HR teams.

Qualifications

• High School Diploma or GED required.
• Additional training in Business Administration, Office Management, or Operations is a plus.
• Bilingual English/Spanish communication skills preferred.

Responsibilities

• Provide front desk reception, answer and route calls, and greet visitors.
• Manage visitor sign-in procedures, badges, and compliance requirements.
• Maintain office supply inventory and coordinate supply orders.
• Support HR with onboarding, orientation materials, employee communications, and payroll distribution.
• Enter and reconcile SAP process orders and production data.
• Assist with inventory tracking, production reporting, and KPI updates.
• Support accounts payable invoicing, reporting, and recordkeeping.
• Coordinate employee engagement activities, meetings, and special events.
• Maintain records, distribute mail, prepare documents, and provide general administrative support.
• Ensure compliance with food safety, quality, and company procedures.

Skills

SAP

MS Office

HRIS Systems

Bilingual EN/ES

Education

High School Diploma or GED

Business Admin/Office Mgmt training

Tools

SuccessFactors

Dayforce

Excel

Outlook

Job description

Staffmark Group is hiring an Administrative Operations Coordinator in Santa Ana, CA, offering a 8am-4:30pm schedule and a $20.00–$22.00 hourly pay rate. The role involves front desk duties, visitor management, HR onboarding support, SAP data entry, and cross‑department coordination.

Ideal candidates have 1–2 years of office experience, strong Microsoft Office skills, and the ability to handle confidential information while collaborating with production, finance, and HR teams.