Operations & Admin Coordinator — Flexible PTO + Benefits

Austen Riggs Center; Stockbridge (MA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health Insurance: Medical, Dental and

Disability & Life Insurance

403(b) Retirement plan with generousem

Flexible spending and Dependent Care

Generous paid time off and 12 paid hol

Job summary

Austen Riggs Center in Stockbridge, MA is seeking an Operations Coordinator to provide administrative support across the organization. The role handles scheduling, communications, filing, purchasing, and inventory control, vendor relations, and expense reconciliation.

You will document policies, take meeting minutes, support events, oversee shipping/receiving, and help transition to digital processes. The position requires an associate degree or related experience, and 1–3 years in a fast-paced

Qualifications

• Associate’s degree or related experience.
• 1–3 years of experience in a fast-paced office or customer service environment.
• Proficiency with Microsoft 365 applications.
• Experience with an EHR or CRM system is a plus.

Responsibilities

• Provide administrative support to multiple departments across the organization.
• Schedule meetings, coordinate activities, distribute communications, filing, purchasing and inventory management.
• Vendor management, expense reconciliation, documenting policies and procedures, recording meeting minutes, and other general administrative tasks.
• Cross-functional support and reception coverage; shipping and receiving for the organization.

Skills

Microsoft 365

Administrative support

Communication skills

Calendar management

Education

Associate degree or related experience

Tools

EHR system

CRM system

Job description

Austen Riggs Center in Stockbridge, MA is seeking an Operations Coordinator to provide administrative support across the organization. The role handles scheduling, communications, filing, purchasing, and inventory control, vendor relations, and expense reconciliation.

You will document policies, take meeting minutes, support events, oversee shipping/receiving, and help transition to digital processes. The position requires an associate degree or related experience, and 1–3 years in a fast-paced