Operations Admin Assistant: Onboarding & Dispatch Support

U.S. AutoForce; Union City (CA); On-site; USD 27,276 - 38,848; Full time

Benefits offered by this job

Weekly pay

Healthcare benefits

401(k) with match

Paid vacation and holidays

On-the-job training

Tuition reimbursement

Employee discount programs

Work boot reimbursement

Job summary

U.S. AutoForce, a division of U.S. Venture, Inc., is seeking an Operations Administrative Assistant to perform varied duties such as cash handling, facility filing, personnel onboarding, and supporting management. Shift is Monday–Friday 8:30am–5:00pm or until work is completed, with Saturdays if needed.

The role requires following procedures with minimal direction, strong organizational and communication skills, and the ability to work independently. Competitive benefits accompany the position.

Qualifications

• High school diploma with at least 1 year of admin/office experience.
• Strong organizational skills and attention to detail.
• Data entry and proficiency in Microsoft Office Suite.
• Ability to operate office equipment such as copiers and scanners.
• Excellent written and verbal communication.
• Ability to follow instructions and safe operating procedures.
• Basic math knowledge.
• Demonstrated customer service ability and confidentiality.
• Ability to work overtime as needed.
• Must pass pre-employment drug test (no THC testing).

Responsibilities

• Screen mail, maintain COD files and records.
• Generate general correspondence, reports, and spreadsheets.
• Assist with new hire onboarding.
• Assist with team member system logins.
• Verify driver collection bags.
• Cover dispatch and will-call, including breaks and lunches.
• Daily deposits and past-due account collection; clear CODs.
• Maintain office and cleaning supplies.
• Assist with planning company activities and events.
• Run errands and daily bank runs for deposits.
• Assist with inventory and ECOMM needs.
• Adhere to company policies and ethics.
• Occasional travel to other sites for training.
• The duties listed are not exhaustive; other tasks may be assigned.

Skills

Organizational skills

Data entry

Microsoft Office Suite

Office equipment use

Written and verbal communication

Follow instructions

Basic math

Customer service

Overtime readiness

Drug test clearance

Education

High school graduate + 1 year administrative/office experience

Job description

U.S. AutoForce, a division of U.S. Venture, Inc., is seeking an Operations Administrative Assistant to perform varied duties such as cash handling, facility filing, personnel onboarding, and supporting management. Shift is Monday–Friday 8:30am–5:00pm or until work is completed, with Saturdays if needed.

The role requires following procedures with minimal direction, strong organizational and communication skills, and the ability to work independently. Competitive benefits accompany the position.