Warehouse Operations Administrative Assistant

U.S. AutoForce; Alabaster (AL); On-site; USD 21,593 - 30,754; Full time

Benefits offered by this job

Competitive wages

Weekly pay

Healthcare benefits

401(k) with employer contribution

Paid vacation, sick time, and holidays

Tuition reimbursement

Employee discount programs

Job summary

U.S. AutoForce in Alabaster, Alabama, is looking for an Operations Administrative Assistant who will perform various duties including cash handling, facility filing, and personnel onboarding. The role requires independent work and the ability to follow procedures with minimal direction.

Key responsibilities include generating reports and assisting team members with system logins, while ensuring adherence to all company policies. Competitive wages start at $19/hr with additional benefits available from the first day.

Qualifications

• High school graduate plus 1 year administrative/office experience.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite.

Responsibilities

• Perform cash handling and facility filing.
• Assist with new hire onboarding.
• Generate correspondence, reports, and spreadsheets.

Skills

Organizational skills

Data Entry

Communication skills

Customer service

Basic math knowledge

Education

High school diploma

1 year administrative/office experience

Tools

Microsoft Office Suite

Office equipment (copiers, scanners)

Job description

Overview

U.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships.

The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and supports the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills. Schedule: Monday‑Friday 8:30 a.m.–5:00 p.m. or until work is completed.

Job Responsibilities

• Perform varied duties such as screening mail, maintaining COD files and records.
• Utilize a computer to generate general correspondence, reports, and spreadsheets.
• Assist with new hire onboarding.
• Assist with team member's system logins.
• Verify Driver collection bags.
• May assist with covering dispatch and will call, including breaks and lunches.
• Daily deposits, collect past due accounts, and assist with clearing COD’s (Cash on Delivery).
• Maintain office and cleaning supplies.
• Willingness to provide moderate housekeeping of office and breakroom.
• May assist with planning company activities, i.e. – wellness fairs, job fairs, facility events.
• May run errands and make daily bank runs for deposits.
• May assist with inventory and ECOMM needs.
• Adheres to all company policies, procedures, and business ethics codes.
• May need to travel occasionally to other site locations for training and observation.
• The duties listed in this job description are not exhaustive. Team members may be asked to perform other job‑related tasks and follow any job‑related instructions given by their supervisor, subject to reasonable accommodations.

Benefits

• Competitive wages starting at $19/hr.
• Weekly pay.
• Work boot reimbursement program.
• Healthcare benefits, available your first day on the job.
• 401(k) with Generous Employer Contribution AND Match.
• Paid Vacation, Sick time and Holidays.
• On‑the‑job training and skill development.
• Tuition Reimbursement.
• Employee Discount Programs.

Physical Demands and Work Environment

Physical demands: While performing the duties of this job, the employee must be qualified as to visual, auditory, physical, and mental ability to operate equipment safely with or without reasonable accommodation. The employee must frequently lift products weighing up to approximately 50 pounds, and occasionally up to 80 pounds. Occasionally exert a pushing force up to 40 pounds. Handling of commercial tires (e.g., rolling, destacking, team lifting) conduct team lifts or use mechanical equipment.

Protective equipment required: steel or composite toe boots, safety vest, safety harness, seatbelt, SRL (self‑retracting lifeline). All equipment is provided by U.S. AutoForce except for steel / composite toe boots. All team members must be able to adhere with safety and manufacture guidelines for compliant use of all protective equipment.

Work environment: While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. Fumes associated with tires and occasionally car parts and lubricants prevalent.

Qualifications

• A high school graduate plus 1 year administrative/office experience.
• Excellent organizational skills and attention to detail.
• Data Entry and proficient in Microsoft Office Suite.
• Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.
• Above average written and verbal communication skills.
• Ability to follow instructions and safe operating procedures.
• Basic math knowledge.
• Demonstrated ability to provide quality customer service.
• Ability to maintain confidentiality.
• Ability to work overtime as needed.
• Successfully pass a pre‑employment drug test (do not test for THC / marijuana).

Employer Statements

U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic.

If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739‑6101.