Operational Technology Project Coordinator

UFP Industries, Inc; Bartow (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

UFP Industries, Inc., a leading manufacturer, seeks an OT Project Coordinator to support planning, coordination, and tracking of OT initiatives across packaging facilities. You will work with OT PM, engineers, maintenance, IT, and vendors to ensure timely, on-budget delivery of automation, cybersecurity, MES, SCADA, and smart factory projects.

You will manage schedules, meeting notes, action items, budgets, and status reporting, acting as the backbone of the project team.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years admin/project coordination experience.
• Proficient with MS Office including Word/Excel and planning PM tools.
• Strong communication and organizational skills and ERP knowledge.

Responsibilities

• Coordinate schedules, meetings, and reports.
• Track milestones, risks, and dependencies.
• Support vendor and contractor coordination.
• Prepare documentation and project records.
• Liaise between Plants, IT, Operations and OT teams.

Skills

Project coordination

MS Office

Excel

Word

PM software

ERP systems

Education

Bachelor's Degree

Tools

ERP software

MS Planner

Planning software

Job description

Job Summary

The Operational Technology (OT) Project Coordinator is responsible for supporting the planning, coordination, execution, and tracking of Operational Technology initiatives across UFP Packaging manufacturing facilities. This role partners closely with the OT Project Manager, OT Engineers, Plant Leadership, Maintenance Teams, Engineering, IT, and third-party vendors to ensure successful delivery of automation, infrastructure, cybersecurity, MES, SCADA, industrial networking, and smart manufacturing projects.

The OT Project Coordinator serves as the organizational backbone of the project team by managing schedules, documentation, communications, action items, budgets, vendor coordination, and status reporting. This position is instrumental in driving digital transformation initiatives and ensuring projects are delivered safely, on time, and within budget.

Principle Duties and Responsibilities

• Partner with all functions, especially Manufacturing or supplier to organize and support critical aspects to meet customer delivery
• Demonstrated ability to facilitate meetings, lead discussions, and present project updates to cross-functional teams. Public speaking experience preferred.
• Support the implementation of Operational Technology projects across multiple manufacturing facilities.
• Coordinate project schedules, site activities, equipment installations, system deployments, and commissioning efforts.
• Track project milestones, deliverables, risks, and dependencies.
• Maintain project plans and ensure project information is accurate and current.
• Monitor project progress and elevate issues that may impact cost, scope, quality, or schedule.
• Coordinate startup and go-live activities for OT systems and plant technology deployments.
• Documentation & Reporting
• Maintain project documentation, meeting minutes, action item logs, change requests, and project records.
• Cross-Functional Collaboration
• Coordinate activities between Operations, Maintenance, Engineering, Production, Safety, IT, and OT teams.
• Schedule and facilitate project meetings, workshops, and project reviews.
• Act as a communication liaison between plants, vendors, contractors, and internal stakeholders.
• Track open action items and ensure accountability among project participants.
• Vendor & Contractor Management
• Coordinate vendor visits, equipment deliveries, and contractor activities.
• Assist with procurement requests, project quotations, purchase orders, and invoice tracking.
• Monitor vendor deliverables and support adherence to project timelines.
• Support project managers in managing third-party relationships and service providers.
• OT Systems & Technology Support
• Assist with projects involving:
• Industrial Automation Systems
• SCADA Platforms
• MES Solutions
• Industrial Networking
• PLC Implementations
• Remote Access Solutions
• Manufacturing Data Collection
• ERP Integration Projects
• Smart Factory Initiatives
• Cybersecurity Enhancements
• Ignition Deployments
• Machine Connectivity Projects
• AI and Digital Transformation Initiatives
• CMMS and Maintenance Systems
• Industrial IoT Deployments
• Site Deployment Coordination
• Coordinate activities for new plant startups and facility expansions.
• Track hardware installation, network readiness, and software deployment schedules.
• Assist with user acceptance testing (UAT), validation, and training activities.
• Coordinate post-deployment support and issue resolution efforts.

Qualifications

• Bachelor's Degree and/or equivalent experience
• 5+ years of administrative/project coordination experience
• Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs
• Intermediate to expert level of MS Word, Excel, Planner, PM software, etc.
• An understanding of MRP fundamentals is preferred
• Highly effective computer skills, with demonstrated knowledge of ERP systems
• Experience in wood/metal manufacturing environment is a plus
• Must be able to work independently while multi-tasking
• Excellent verbal and written communication skills required
• Organizational skills and team player approach is critical
• Unparalleled Customer Service Focus

The ideal candidate is a highly organized individual who enjoys working with technology, manufacturing operations, automation systems, and cross-functional teams. They thrive in fast-paced environments, can manage multiple priorities simultaneously, and possess the ability to keep projects moving forward while ensuring alignment between plant operations and technology initiatives.

The Company is an Equal Opportunity Employer.