Operational Technology Project Coordinator

UFP Industries, Inc.; Bartow (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

UFP Industries, Inc. is seeking an OT Project Coordinator in Florida to support planning, coordination, and delivery of automation, cybersecurity, MES, SCADA, and smart manufacturing initiatives across multiple facilities.

You will manage schedules, documentation, action items, budgets, and vendor coordination while ensuring projects stay on time and within budget. The role requires strong MS Office and ERP/PM software skills, 5+ years of project coordination experience, and the ability to work

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum 5+ years of administrative or project coordination experience.
• Strong MS Word/Excel/Planner skills and experience with ERP systems.
• Excellent verbal and written communication; able to work independently and multi-task.

Responsibilities

• Support planning, coordination, execution, and tracking of OT initiatives.
• Coordinate schedules, site activities, installations, and commissioning.
• Maintain project plans, meeting notes, action logs, and status reports.
• Facilitate cross-functional meetings and manage vendor/contractor coordination.
• Assist procurement, track invoices, and support third-party relationships.

Skills

MS Office

Project coordination

Communication skills

ERP familiarity

PM software

Spreadsheet management

Education

Bachelor's Degree or equivalent

Tools

ERP software

PM software

SCADA/industrial systems

Job description

Job SummaryThe Operational Technology (OT) Project Coordinator is responsible for supporting the planning, coordination, execution, and tracking of Operational Technology initiatives across UFP Packaging manufacturing facilities. This role partners closely with the OT Project Manager, OT Engineers, Plant Leadership, Maintenance Teams, Engineering, IT, and third-party vendors to ensure successful delivery of automation, infrastructure, cybersecurity, MES, SCADA, industrial networking, and smart manufacturing projects.The OT Project Coordinator serves as the organizational backbone of the project team by managing schedules, documentation, communications, action items, budgets, vendor coordination, and status reporting. This position is instrumental in driving digital transformation initiatives and ensuring projects are delivered safely, on time, and within budget.Principle Duties and ResponsibilitiesPartner with all functions, especially Manufacturing or supplier to organize and support critical aspects to meet customer deliveryDemonstrated ability to facilitate meetings, lead discussions, and present project updates to cross-functional teams. Public speaking experience preferred.Support the implementation of Operational Technology projects across multiple manufacturing facilities.Coordinate project schedules, site activities, equipment installations, system deployments, and commissioning efforts.Track project milestones, deliverables, risks, and dependencies.Maintain project plans and ensure project information is accurate and current.Monitor project progress and escalate issues that may impact cost, scope, quality, or schedule.Coordinate startup and go-live activities for OT systems and plant technology deployments.Documentation & ReportingMaintain project documentation, meeting minutes, action item logs, change requests, and project records.Cross-Functional CollaborationCoordinate activities between Operations, Maintenance, Engineering, Production, Safety, IT, and OT teams.Schedule and facilitate project meetings, workshops, and project reviews.Act as a communication liaison between plants, vendors, contractors, and internal stakeholders.Track open action items and ensure accountability among project participants.Vendor & Contractor ManagementCoordinate vendor visits, equipment deliveries, and contractor activities.Assist with procurement requests, project quotations, purchase orders, and invoice tracking.Monitor vendor deliverables and support adherence to project timelines.Support project managers in managing third-party relationships and service providers.OT Systems & Technology SupportAssist with projects involving:Industrial Automation SystemsSCADA PlatformsMES SolutionsIndustrial NetworkingPLC ImplementationsRemote Access SolutionsManufacturing Data CollectionERP Integration ProjectsSmart Factory InitiativesCybersecurity EnhancementsIgnition DeploymentsMachine Connectivity ProjectsAI and Digital Transformation InitiativesCMMS and Maintenance SystemsIndustrial IoT DeploymentsSite Deployment CoordinationCoordinate activities for new plant startups and facility expansions.Track hardware installation, network readiness, and software deployment schedules.Assist with user acceptance testing (UAT), validation, and training activities.Coordinate post-deployment support and issue resolution efforts.QualificationsBachelor's Degree and/or equivalent experience5+ years of administrative/project coordination experienceMust have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programsIntermediate to expert level of MS Word, Excel, Planner, PM software, etc.An understanding of MRP fundamentals is preferredHighly effective computer skills, with demonstrated knowledge of ERP systemsExperience in wood/metal manufacturing environment is a plusMust be able to work independently while multi-taskingExcellent verbal and written communication skills requiredOrganizational skills and team player approach is criticalUnparalleled Customer Service FocusThe ideal candidate is a highly organized individual who enjoys working with technology, manufacturing operations, automation systems, and cross-functional teams. They thrive in fast-paced environments, can manage multiple priorities simultaneously, and possess the ability to keep projects moving forward while ensuring alignment between plant operations and technology initiatives.The Company is an Equal Opportunity Employer.