Project Management Coordinator

Ohio Transmission Corporation; Phoenix, Northern (AZ, KY); Hybrid; USD 68,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Relocation assistance

PTO and tuition assistance

Job summary

Ohio Transmission Corporation is seeking a Project Management Coordinator in Phoenix to support project managers with planning, scheduling, documentation, and coordination across internal teams, vendors, and customers. You will track milestones, manage submittals and finances, and help ensure timely delivery while maintaining quality records.

Ideal candidates have 2+ years in project coordination, strong organizational skills, and proficiency with Office 365, Bluebeam, and project software.

Qualifications

• 2+ years of project coordination, project administration, construction administration, or related experience with a general contractor, equipment manufacturer, equipment distributor, or industrial services organization.
• Associate's or bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field preferred, or equivalent combination of education and/or experience.
• Familiarity with municipal water/wastewater equipment & instrumentation processes is a plus.
• Ability to read and interpret engineered specifications, construction drawings, and P&IDs.
• Strong organizational and time management skills with the ability to manage multiple projects and competing priorities simultaneously.
• Experience tracking project schedules, documentation, purchase orders, and project-related financial information.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Bluebeam, Teams, and Microsoft Project and/or Planner.
• Experience with AutoCAD or similar drafting software is preferred but not required.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments, with customers, Engineers and General Contractors.
• Detail-oriented with the ability to work independently, solve problems proactively, and meet deadlines in a fast-paced environment.

Responsibilities

• Support Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle.
• Assist with project planning by organizing timelines, tracking milestones, and helping ensure deliverables remain on schedule.
• Coordinate with internal teams, vendors, customers, and subcontractors to facilitate project execution and resolve routine issues.
• Maintain project documentation, including contracts, submittals, O&Ms, change orders, meeting notes, and project files.
• Track project budgets, purchase orders, invoices, and other financial documentation, providing updates to the Project Manager as needed.
• Monitor project progress and prepare regular status reports, highlighting schedule updates, potential risks, and outstanding action items.
• Assist with scheduling project meetings, coordinating resources, and following up on assigned tasks to keep projects moving forward.
• Support quality and compliance efforts by ensuring project documentation is accurate, complete, and maintained according to company standards.
• Assist with project closeout activities, including final documentation, customer deliverables, and lessons learned.

Skills

Project coordination

Scheduling

Communication

MS Office 365

Bluebeam

Microsoft Project/Planner

Education

Associate's or bachelor's degree in Business, Construction Management, Engineering, Project Management, or related field

Tools

AutoCAD

Bluebeam

Microsoft Project

Planner

Job description

Ready to turn your skills into a career you love? At OTC, being a Project Management Coordinator means more than providing support—it's about growing, earning, and building your future. Whether you're just starting out or bringing years of experience, if you're hardworking and eager to learn, we want you on our team.

What You’ll Do:

• Support Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle.
• Assist with project planning by organizing timelines, tracking milestones, and helping ensure deliverables remain on schedule.
• Coordinate with internal teams, vendors, customers, and subcontractors to facilitate project execution and resolve routine issues.
• Maintain project documentation, including contracts, submittals, O&Ms, change orders, meeting notes, and project files.
• Track project budgets, purchase orders, invoices, and other financial documentation, providing updates to the Project Manager as needed.
• Monitor project progress and prepare regular status reports, highlighting schedule updates, potential risks, and outstanding action items.
• Assist with scheduling project meetings, coordinating resources, and following up on assigned tasks to keep projects moving forward.
• Support quality and compliance efforts by ensuring project documentation is accurate, complete, and maintained according to company standards.
• Assist with project closeout activities, including final documentation, customer deliverables, and lessons learned.

What You’ll Need:

• 2+ years of project coordination, project administration, construction administration, or related experience with a general contractor, equipment manufacturer, equipment distributor, or industrial services organization.
• Associate's or bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field preferred, or equivalent combination of education and or experience of job related industry.
• Familiarity with municipal water/wastewater equipment & instrumentation processes, is a plus.
• Ability to read and interpret engineered specifications, construction drawings, and P&IDs (Piping and Instrumentation Diagrams).
• Strong organizational and time management skills with the ability to manage multiple projects and competing priorities simultaneously.
• Experience tracking project schedules, documentation, purchase orders, and project-related financial information.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Bluebeam, Teams, and Microsoft Project and/or Planner.
• Experience with AutoCAD or similar drafting software is preferred but not required.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments, with customers, Engineers and General Contractors.
• Detail-oriented with the ability to work independently, solve problems proactively, and meet deadlines in a fast-paced environment.

Why Join OTC Industrial Technologies?

• Comprehensive Benefits:Our benefits package includes medical, dental, and vision care coverage, short-and long-term disability coverage, and life insurance. We also offer a wellness discount and a stipend for safety shoes & glasses.
• Financial Security:We provide a 401(k) savings plan with an employer match of 50% on the dollar up to 6%, robust referral bonuses, and relocation assistance.
• Work-Life Balance:Enjoy paid time off (PTO) and tuition assistance to support your career growth and personal life.
• Career Growth Opportunities:At OTC Industrial Technologies, we believe in investing in our employees' development. We offer various training programs and career advancement opportunities to help you reach your full potential.

Learn more about OTC here: About Us | OTC Industrial Technologies