Operating Room Scheduling Coordinator

Roswell Park Comprehensive Cancer Center; Buffalo (NY); On-site; USD 37,000 - 41,000; Full time

Job summary

Roswell Park Comprehensive Cancer Center is seeking an Operating Room Scheduling Coordinator to join the Operating Room team. You will act as the hub of communication among surgical clinics, physicians, anesthesia teams, vendors, and support departments, preparing and distributing schedules and managing real-time updates for a seamless surgical day.

Using the PICIS scheduling system, you will coordinate bookings from routine to urgent add-ons, arrange anesthesia support, and ensure equipment and

Qualifications

• Active clinical administrative experience with medical terminology.
• Formal education: Medical Office Assistant cert or associate degree.
• Combination of HS diploma and Roswell Park medical assistant program.
• 5–6 years of full-time admin support in a clinical setting.
• Equivalent of 4–5 years of admin exp in clinical setting with terminology.

Responsibilities

• Schedule preparation and distribution for surgical cases in PICIS.
• Coordinate real-time updates and ensure teams have necessary information.
• Lead daily huddles and resolve scheduling conflicts.
• Coordinate anesthesia support and confirm equipment/vendor presence.
• Collaborate with clinics, physicians, and support departments to adapt plans.

Education

Medical Office Assistant certificate program

Associate’s degree in related field

High School diploma + Roswell Park-approved Medical Assistant certificate

High School diploma + 5 years admin experience in clinical setting

High School diploma + 6 years admin/customer service with traineeship

Job description

Title

Operating Room Scheduling Coordinator

Job Type

Regular

Company

Roswell Park Comprehensive Cancer Center

Department

Operating Room

Time Type

Full time

Weekly Hours

37.5

Fte

0.9375

Shift

First Shift (United States of America)

Summary

Join our surgical scheduling team as a Senior Clinical Center Associate and play a key role in keeping our operating rooms running smoothly. In this fast-paced and collaborative role, you’ll be the hub of communication between surgical clinics, physicians, anesthesia teams, vendors, and support departments. You’ll prepare and distribute surgical schedules in advance, manage real-time updates, and ensure everyone has the information they need for a seamless surgical day. Using the PICIS scheduling system, you’ll coordinate everything from routine bookings to urgent add-on cases, arrange anesthesia support, and make sure special equipment or vendor representatives are in place when needed. You’ll lead our daily huddles, help resolve scheduling conflicts, and work closely with clinical partners to adapt plans on the fly. If you’re highly organized, thrive under pressure, and enjoy being the go-to person who keeps complex operations on track, this role offers a rewarding opportunity to make an immediate impact. The starting hourly rate for this position is $27.32 which includes a comprehensive benefits package.

Qualifications

• Medical Office Assistant Associate’s degree and the equivalent of four (4) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
• Associate’s degree and the equivalent of five (5) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
• High School diploma or High School Equivalency Diploma, completion of an Roswell Park-approved Medical Assistant certificate program and the equivalent of five (5) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
• High School diploma or High School Equivalency Diploma and the equivalent of six (6) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
• High School diploma or High School Equivalency Diploma and the equivalent of five (5) year of full-time experience in customer service and successful completion of a Clinical Center Associate traineeship at Roswell Park Comprehensive Cancer Center (Roswell Park).

Note

Degrees must be conferred by an accredited school, college, or university, or by an institution recognized by Roswell Park Comprehensive Cancer Center and/or Health Research Incorporated as adhering to acceptable educational standards.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual’s relationship or association with a member of a protected category or any other protected group status as defined by law.

Reasonable Accommodation Request

RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information.

Our Core Values

RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect.

Historical Compensation Information Statement

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at [phone] or via email at [e-mail].