Operating Room Scheduling Coordinator

Roswell Park Comprehensive Cancer Center; Fort Bridger (WY); On-site; USD 31,000 - 44,000; Full time

Job summary

Roswell Park Comprehensive Cancer Center is seeking an experienced Operating Room Scheduling Coordinator to manage surgical schedules and coordinate across clinics, physicians, anesthesia teams, vendors, and support departments. You will lead daily scheduling huddles and ensure timely information for a smooth surgical day.

Proficiency with the PICIS scheduling system is required. This role emphasizes organization under pressure and collaboration with clinical partners to adapt plans as needed.

Qualifications

• Medical terminology knowledge required in a clinical setting.
• Administrative support experience in a clinical setting required.
• Customer service experience, healthcare environment preferred.

Responsibilities

• Coordinate surgical schedules and real-time updates for a seamless surgical day.
• Lead daily huddles and resolve scheduling conflicts.
• Ensure anesthesia, equipment, and vendor support are in place as needed.

Skills

Medical terminology

Administrative support

Customer service

Scheduling coordination

Education

Medical Office Assistant degree + 4 yrs exp

Assoc. degree + 5 yrs exp

High School diploma + Roswell Park-approved Medical Assistant cert + 5 yrs exp

High School diploma + Roswell Park-approved Medical Assistant cert + 6 yrs exp

HS diploma + 5 yrs customer service + Clinical Center Associate traineeship

Tools

PICIS scheduling system

Job description

Title:

Operating Room Scheduling Coordinator

Job Type:

Regular

Company:

Roswell Park Comprehensive Cancer Center

Department:

Operating Room

Time Type:

Full time

Weekly Hours:

37.5

FTE:

0.9375

Shift:

First Shift (United States of America)

Summary:

Join our surgical scheduling team as a Senior Clinical Center Associate and play a key role in keeping our operating rooms running smoothly.

In this fast-paced and collaborative role, you’ll be the hub of communication between surgical clinics, physicians, anesthesia teams, vendors, and support departments. You’ll prepare and distribute surgical schedules in advance, manage real-time updates, and ensure everyone has the information they need for a seamless surgical day. Using the PICIS scheduling system, you’ll coordinate everything from routine bookings to urgent add-on cases, arrange anesthesia support, and make sure special equipment or vendor representatives are in place when needed. You’ll lead our daily huddles, help resolve scheduling conflicts, and work closely with clinical partners to adapt plans on the fly.

If you’re highly organized, thrive under pressure, and enjoy being the go-to person who keeps complex operations on track, this role offers a rewarding opportunity to make an immediate impact.

The starting hourly rate for this position is $27.32 which includes a comprehensive benefits package.

Qualifications:

Required Education and Experience

1. Medical Office Assistant Associate’s degree and the equivalent of four (4) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
2. Associate’s degree and the equivalent of five (5) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
3. High School diploma or High School Equivalency Diploma, completion of an Roswell Park-approved Medical Assistant certificate program and the equivalent of five (5) year of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
4. High School diploma or High School Equivalency Diploma and the equivalent of six (6) years of full-time administrative support experience in a clinical setting requiring the use of medical terminology; or
5. High School diploma or High School Equivalency Diploma and the equivalent of five (5) year of full-time experience in customer service and successful completion of a Clinical Center Associate traineeship at Roswell Park Comprehensive Cancer Center (Roswell Park).

NOTE:
Degrees must be conferred by an accredited school, college, or university, or by an institution recognized by Roswell Park Comprehensive Cancer Center and/or Health Research Incorporated as adhering to acceptable educational standards.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy‑related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual’s relationship or association with a member of a protected category or any other protected group status as defined by law.

Reasonable Accommodation Request

RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information.

Our Core Values

RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect.

Historical Compensation Information Statement

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at [phone] or via email [e-mail].