Open Records Specialist

City of San Antonio; San Antonio (TX); On-site; USD 36,000 - 42,000; Full time

Job summary

City of San Antonio seeks an administrative clerk to support open records requests and City records activities. Under supervision, you will assist staff with organizing, reviewing, and preparing records in line with the Texas Public Information Act. This on-site role provides essential support to multiple departments at City Tower, 100 W.

Houston St. Typical schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday.

Qualifications

• Associate's Degree from an accredited college or university.
• Experience in records management, document organization and maintaining files.
• Knowledge of the Texas Public Information Act.
• Experience in managing multiple projects with various deadlines.
• Substitution rules: two years of related full-time experience for one year of higher education or one year of higher education for two years of experience.
• Pre-employment drug testing and background checks may be required.
• Official transcripts, diplomas, certifications and licenses may need to be submitted.

Responsibilities

• Provides administrative and clerical support in processing open records requests in accordance with the Texas Public Information Act.
• Assists with reviewing incoming open records requests and routing them to the appropriate City departments.
• Supports City departments by helping compile records and prepare clarification requests as needed.
• Assists staff with tracking deadlines to ensure required records are provided in a timely manner.
• Assists with in-person records inspections to ensure requestors are supervised and City procedures are followed.
• Responds to walk-in inquiries and provides general information to requestors regarding the open records process.
• Maintains records, logs, and tracking systems related to open records requests.
• Performs related duties and responsibilities as assigned.

Skills

Records management

Office administration

Communication

Attention to detail

Time management

Keyboarding

Education

Associate's Degree

Tools

Microsoft Office

Records tracking software

Job description

City of San Antonio seeks an administrative clerk to support open records requests and City records activities. Under supervision, you will assist staff with organizing, reviewing, and preparing records in line with the Texas Public Information Act. This on-site role provides essential support to multiple departments at City Tower, 100 W.

Houston St. Typical schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday.