Trade Show Services Coordinator

ACCESS TCA INCORPORATED; Northbridge, Boston (MA, MA); On-site; USD 50,000 - 55,000; Full time

Job summary

ACCESS TCA INCORPORATED is seeking an Entry Level Coordinator for event services in the Boston area. The role focuses on trade show scheduling, budgeting, and on-site coordination with vendors and venues to ensure successful exhibits.

You will review show guidelines, prepare service estimates, and manage timelines from planning through dismantle, while ensuring compliance with venue and union requirements.

Qualifications

• 2-year degree in a related field preferred.
• 1–2 years experience in trade shows, purchasing, event planning, or scheduling.
• Excellent communication and attention to detail.
• Ability to manage multiple priorities with tight deadlines.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain knowledge of each client’s trade show schedule and review event information.
• Review exhibitor guidelines and ensure proper contractor paperwork and insurance.
• Develop timelines for on-site vendor services to meet deadlines.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for booths (portable and inline).
• Order all show-related services and issue purchase orders.
• Distribute service orders to onsite supervisors and labor vendors.
• Monitor set-up, show, and dismantle timelines and provide onsite support.
• Review post-show costs through project reconciliation.
• Ensure compliance with show venues, contractors and union requirements.

Skills

Attention to detail

Communication skills

Organizational skills

Independent / self-motivated

Customer service

Education

2-year degree

Tools

Microsoft Office

Job description

ACCESS TCA INCORPORATED is seeking an Entry Level Coordinator for event services in the Boston area. The role focuses on trade show scheduling, budgeting, and on-site coordination with vendors and venues to ensure successful exhibits.

You will review show guidelines, prepare service estimates, and manage timelines from planning through dismantle, while ensuring compliance with venue and union requirements.