Coordinator, Event Services

Paycom; Northbridge, Boston (MA, MA); On-site; USD 50,000 - 55,000; Full time

Job summary

Paycom is seeking an entry-level Event Services Coordinator to join our Boston-area team. You will manage client trade show schedules, review exhibitor guidelines, and develop on-site service plans to ensure smooth show execution.

You’ll attend production meetings, prepare service estimates, and issue purchase orders for vendors while maintaining strict timelines and compliance with venue and union requirements.

Qualifications

• Bachelor’s degree in event management, marketing, or general business.
• 1–2 years of experience in trade show industry or purchasing, event planning or scheduling environments.
• Strong attention to detail and accuracy; excellent communication skills.
• Strong organizational skills with ability to manage multiple priorities.
• Must be able to work independently with little supervision.
• Proficient in Microsoft Office.

Responsibilities

• Maintain knowledge of each client’s trade show schedule and review event information.
• Review exhibitor guidelines and regulations to submit contractor paperwork and insurance.
• Develop timelines for on-site vendor and services to meet deadlines.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for booths.
• Order show-related services and issue purchase orders.
• Distribute service orders to onsite supervisors and vendors.
• Monitor setup, show, and dismantle timeline and provide on-site support.
• Review post-show costs through project reconciliation.
• Ensure compliance with show venues, contractors and union requirements.

Skills

Attention to detail

Organization

Communication

Independent work

Customer service

Microsoft Office

Education

Bachelor’s degree in event management, marketing, or general business

Job description

Job Details: Job Location: Boston - Whitinsville, MA 01588, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $50,000.00 - $55,000.00 Salary, Travel Percentage: Negligible, Job Category: Entry Level, Coordinator, Event Services

What you’ll do:

• Maintain a working knowledge of each client’s trade show schedule. Present a strategic approach for managing shows by reviewing event information and exhibitor manuals
• Review exhibitor guidelines and trade show regulations to ensure proper submission of contractor paperwork and insurance. Identify and proactively communicate any obstacles in advance of each show.
• Develop timelines relative to contracted on-site vendor and services to ensure deadlines are met.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for portable and in-line booths.
• Order all show-related services, issuing purchase orders to secure service bookings with vendors.
• Distribute service orders for onsite supervisors, account management and labor services vendor
• Monitor the set-up, show, and dismantle timeline. Be accessible to provide support to onsite supervisors and account managers.
• Review post-show costs through project reconciliation.
• Ensure compliance with show venues, contractors and union requirements.

Qualifications: What we’d love to see:

• Bachelor’s degree in event management, marketing, or general business is preferred
• 1-2 years of experience in the trade show industry or purchasing, event planning or scheduling environments
• Strong attention to detail and accuracy, excellent communication skills
• Strong organizational skills with proven ability to manage multiple priorities while adhering to strict deadlines
• Must be able to work independently, effectively executing assigned projects with little or no supervision
• Strong working knowledge of Microsoft Office
• Customer service skills for interacting with colleagues and vendors