Coordinator, Event Services

Access TCA; Northbridge (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Access TCA, Inc. is seeking a Coordinator, Event Services to support client events and ensure flawless onsite execution. You will work with the Client Services team to manage schedules, prepare service estimates, issue POs, and coordinate show logistics from setup to dismantle.

You will review exhibitor guidelines, ensure proper paperwork, communicate obstacles in advance, attend production meetings, and monitor timelines while delivering high-level customer service to vendors and colleagues.

Qualifications

• Bachelor’s degree preferred in event management, marketing, or general business.
• 1-2 years of experience in trade show industry or related fields.
• Strong attention to detail and accuracy; excellent communication.
• Strong organizational skills and ability to manage multiple priorities under deadlines.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain a working knowledge of each client’s trade show schedule.
• Present a strategic approach for managing shows by reviewing event information and exhibitor manuals.
• Review exhibitor guidelines and trade show regulations to ensure proper submission of contractor paperwork and insurance.
• Identify and proactively communicate any obstacles in advance of each show.
• Develop timelines relative to contracted on-site vendor and services to ensure deadlines are met.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for portable and in-line booths.
• Order all show-related services, issuing purchase orders to secure service bookings with vendors.
• Distribute service orders for onsite supervisors, account management and labor services vendor
• Monitor the set-up, show, and dismantle timeline.
• Be accessible to provide support to onsite supervisors and account managers.
• Review post-show costs through project reconciliation.
• Ensure compliance with show venues, contractors and union requirements.

Skills

Attention to detail

Communication skills

Organizational skills

Independent worker

Education

Bachelor’s degree in event management/marketing/general business

Tools

Microsoft Office

Job description

Coordinator, Event ServicesThe Coordinator, Event Services works with the Client Services team to ensure flawless execution of client events. The Coordinator, Event Services is responsible for managing the onsite, tactical execution components of our clients’ exhibit programs while providing and maintaining the highest level of customer service.What you’ll do:Maintain a working knowledge of each client’s trade show schedule. Present a strategic approach for managing shows by reviewing event information and exhibitor manualsReview exhibitor guidelines and trade show regulations to ensure proper submission of contractor paperwork and insurance. Identify and proactively communicate any obstacles in advance of each show.Develop timelines relative to contracted on-site vendor and services to ensure deadlines are met.Attend production launch meetings and QARs.Provide detailed service estimates for portable and in-line booths.Order all show-related services, issuing purchase orders to secure service bookings with vendors.Distribute service orders for onsite supervisors, account management and labor services vendorMonitor the set-up, show, and dismantle timeline. Be accessible to provide support to onsite supervisors and account managers.Review post-show costs through project reconciliation.Ensure compliance with show venues, contractors and union requirements.What we’d love to see:Bachelor’s degree in event management, marketing, or general business is preferred1-2 years of experience in the trade show industry or purchasing, event planning or scheduling environmentsStrong attention to detail and accuracy, excellent communication skillsStrong organizational skills with proven ability to manage multiple priorities while adhering to strict deadlinesMust be able to work independently, effectively executing assigned projects with little or no supervisionStrong working knowledge of Microsoft OfficeCustomer service skills for interacting with colleagues and vendors