Trade Show Event Services Coordinator

Paycom; Northbridge, Boston (MA, MA); On-site; USD 50,000 - 55,000; Full time

Job summary

Paycom is seeking an entry-level Event Services Coordinator to join our Boston-area team. You will manage client trade show schedules, review exhibitor guidelines, and develop on-site service plans to ensure smooth show execution.

You’ll attend production meetings, prepare service estimates, and issue purchase orders for vendors while maintaining strict timelines and compliance with venue and union requirements.

Qualifications

• Bachelor’s degree in event management, marketing, or general business.
• 1–2 years of experience in trade show industry or purchasing, event planning or scheduling environments.
• Strong attention to detail and accuracy; excellent communication skills.
• Strong organizational skills with ability to manage multiple priorities.
• Must be able to work independently with little supervision.
• Proficient in Microsoft Office.

Responsibilities

• Maintain knowledge of each client’s trade show schedule and review event information.
• Review exhibitor guidelines and regulations to submit contractor paperwork and insurance.
• Develop timelines for on-site vendor and services to meet deadlines.
• Attend production launch meetings and QARs.
• Provide detailed service estimates for booths.
• Order show-related services and issue purchase orders.
• Distribute service orders to onsite supervisors and vendors.
• Monitor setup, show, and dismantle timeline and provide on-site support.
• Review post-show costs through project reconciliation.
• Ensure compliance with show venues, contractors and union requirements.

Skills

Attention to detail

Organization

Communication

Independent work

Customer service

Microsoft Office

Education

Bachelor’s degree in event management, marketing, or general business

Job description

Paycom is seeking an entry-level Event Services Coordinator to join our Boston-area team. You will manage client trade show schedules, review exhibitor guidelines, and develop on-site service plans to ensure smooth show execution.

You’ll attend production meetings, prepare service estimates, and issue purchase orders for vendors while maintaining strict timelines and compliance with venue and union requirements.