Onsite Supply Chain Admin Pro — POs & ERP Expert

Talentify; Worcester (MA); On-site; USD 71,635,000 - 75,079,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Talentify is seeking an Administrative Assistant in Worcester, MA, to support purchasing and supply chain operations through data entry, purchase order management, vendor coordination, and cross-functional administrative support. This onsite contract role involves hands-on use of ERP systems (AS400) and Lotus Notes, with emphasis on accuracy and timeliness.

Key tasks include entering POs, updating product data, and maintaining Excel trackers while supporting the traffic and procurement teams.

Qualifications

• Minimum of 3 years of experience in an administrative or related role.
• Proficiency with Microsoft Office Applications.
• Ability to work in a fast-paced environment and maintain accuracy.

Responsibilities

• Enter approved Purchase Orders into ERP system (AS400) for MRO.
• Enter New Products into ERP system (Lotus Notes).
• Make changes to files for price and part updates (AS400).
• Support replenishment via KB cards and Blanket orders, entering POs and PO releases (AS400).
• Track and update all open POs and report inbound material (Excel).
• Manage Purchasing folders for PO confirmations, shipment notifications and vendor correspondence (Lotus Notes).
• Manage backlog report for Third Party Vendor orders for on-time shipment.
• Transact Third Party Shipments in ERP system.
• Support traffic team for Third Party shipments and incoming freight.
• Gather data from Vendors for compliance requests.
• Perform other duties as assigned.

Skills

Microsoft Office

Attention to detail

Fast-paced environment

Tools

AS400 ERP

Lotus Notes

Excel

Job description

Talentify is seeking an Administrative Assistant in Worcester, MA, to support purchasing and supply chain operations through data entry, purchase order management, vendor coordination, and cross-functional administrative support. This onsite contract role involves hands-on use of ERP systems (AS400) and Lotus Notes, with emphasis on accuracy and timeliness.

Key tasks include entering POs, updating product data, and maintaining Excel trackers while supporting the traffic and procurement teams.