ERP-Powered Purchasing Coordinator

Talentify; Indianapolis (IN); On-site; USD 52,000 - 68,000; Full time

Job summary

Talentify is seeking a Purchasing Coordinator for our Indianapolis area facility to support high-volume ordering through ERP systems. This on-site role runs Monday–Friday, 8:00 a.m. to 5:00 p.m., and emphasizes accurate multi-line PO entry, data integrity, and collaboration with internal teams and suppliers.

You will manage requisitions, convert them to POs, and use Excel/Outlook daily while aligning purchasing with inventory needs. Strong attention to detail and self-motivation are essential.

Qualifications

• Hands-on experience with inventory purchasing and a solid understanding of how to manage purchase orders in relation to inventory needs.
• Experience processing and managing purchase requisitions.
• Familiarity with purchase order and order entry processes in manufacturing or industrial settings.
• Proficiency with Microsoft Office, particularly Excel for data entry and tracking.
• Proficiency with Outlook for professional email communication.

Responsibilities

• Enter large, multi-line purchase orders accurately and efficiently, ensuring all data is complete and correct.
• Process approximately 20 purchase orders per day, each potentially containing 100–150 lines, using manual data entry.
• Follow established standard work procedures and purchasing guidelines consistently.
• Use Excel for data entry, tracking, and basic analysis of purchase order information.
• Use Outlook for email communication with internal stakeholders and external suppliers.
• Communicate effectively via phone and email to provide updates on orders, resolve issues, and clarify requirements.
• Manage and maintain purchase requisitions, ensuring timely conversion into purchase orders.
• Support inventory purchasing activities by understanding inventory levels and aligning purchase orders with inventory needs.
• Utilize ERP software to enter, update, and manage purchase orders and related purchasing data.
• Ensure data accuracy and maintain meticulous attention to detail in all purchasing and order entry tasks.
• Multitask across multiple purchase orders and requests while managing time effectively to meet deadlines.
• Collaborate with internal teams and suppliers to ensure adherence to current processes and purchasing standards.
• Proactively follow up on order status, discrepancies, and issues, and communicate resolutions clearly.
• Hold internal and external partners accountable to established purchasing processes when necessary.
• Exhibit a strong work ethic, driven attitude, and self-starter mindset in daily responsibilities.
• Support the reduction of the existing purchase order backlog created during the ERP implementation.
• Maintain professional, business-casual appearance and comply with safety footwear requirements when accessing the manufacturing floor.

Skills

Inventory purchasing

Purchase orders

ERP software

Excel

Outlook

Attention to detail

Time management

Communication skills

Data entry

Tools

Excel

Outlook

ERP software

Job description

Talentify is seeking a Purchasing Coordinator for our Indianapolis area facility to support high-volume ordering through ERP systems. This on-site role runs Monday–Friday, 8:00 a.m. to 5:00 p.m., and emphasizes accurate multi-line PO entry, data integrity, and collaboration with internal teams and suppliers.

You will manage requisitions, convert them to POs, and use Excel/Outlook daily while aligning purchasing with inventory needs. Strong attention to detail and self-motivation are essential.