Administrative Assistant

Talentify; Worcester (MA); On-site; USD 71,635,000 - 75,079,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Talentify is seeking an Administrative Assistant in Worcester, MA, to support purchasing and supply chain operations through data entry, purchase order management, vendor coordination, and cross-functional administrative support. This onsite contract role involves hands-on use of ERP systems (AS400) and Lotus Notes, with emphasis on accuracy and timeliness.

Key tasks include entering POs, updating product data, and maintaining Excel trackers while supporting the traffic and procurement teams.

Qualifications

• Minimum of 3 years of experience in an administrative or related role.
• Proficiency with Microsoft Office Applications.
• Ability to work in a fast-paced environment and maintain accuracy.

Responsibilities

• Enter approved Purchase Orders into ERP system (AS400) for MRO.
• Enter New Products into ERP system (Lotus Notes).
• Make changes to files for price and part updates (AS400).
• Support replenishment via KB cards and Blanket orders, entering POs and PO releases (AS400).
• Track and update all open POs and report inbound material (Excel).
• Manage Purchasing folders for PO confirmations, shipment notifications and vendor correspondence (Lotus Notes).
• Manage backlog report for Third Party Vendor orders for on-time shipment.
• Transact Third Party Shipments in ERP system.
• Support traffic team for Third Party shipments and incoming freight.
• Gather data from Vendors for compliance requests.
• Perform other duties as assigned.

Skills

Microsoft Office

Attention to detail

Fast-paced environment

Tools

AS400 ERP

Lotus Notes

Excel

Job description

Administrative Assistant

Location: Worcester, MA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $25.36 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

In this function you will support purchasing and supply chain operations through data entry, purchase order management, vendor coordination, and cross-functional administrative support.

Key Responsibilities

• Enter approved Purchase Orders into ERP system (AS400) for MRO
• Enter New Products into ERP system (Lotus Notes)
• Make changes to existing files for price and part updates as instructed (AS400)
• Support the replenishment method through KB cards and Blanket order requiring the entering of Purchase Orders and PO releases in the ERP system (AS400)
• Track and update all open PO's report for incoming material (Excel)
• Manage the Purchasing folders for PO confirmations – Shipment notifications and Vendor correspondence (Lotus Notes)
• Manage the back-log report (Excel) for Third Party Vendor orders for on time shipment
• Transact Third Party Shipments in ERP system
• Support the traffic team for Third Party shipments and incoming freight
• Support the gathering of data from Vendors for compliance requests
• Perform other duties as assigned

Required Experience

• Minimum of 3 years of experience

Preferred Skills

• Proficiency with Microsoft Office Applications
• Ability to work in a fast paced environment
• Strong attention to detail
• Proficiency in Microsoft Office applications

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is an intelligent power management company focused on sustainability and improving global quality of life, operating across more than 100 countries and generating approximately $20.8 billion in revenue. With approximately 160,000 employees worldwide and operations spanning electrical systems, aerospace, vehicle powertrain solutions, and data center infrastructure, the organization plays a central role in the global energy transition. Teams include electrical engineers, power systems specialists, aerospace technicians, software developers, and supply chain professionals working across its many global divisions.

Job Number: 26-10409

Industry: Administrative & Support