Procurement Assistant — ERP & Supply Chain Support

Appone; Houston (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Steel & O'Brien Manufacturing is seeking a Purchasing Assistant to support day-to-day purchasing activities, prepare and release POs, and liaise with suppliers to resolve shortages. You will maintain ERP data, track order status, and collaborate with internal teams to ensure timely material availability.

The role requires 1–2 years in purchasing or related field, strong Excel/Outlook skills, and attention to detail.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–2 years of purchasing, procurement, supply chain, inventory, or admin support preferred.
• Basic understanding of purchase orders, inventory, supplier communication, order tracking, and purchasing documentation.

Responsibilities

• Supports supplier research, RFQs, and quote comparisons; escalate to Supply Chain Manager.
• Creates, releases, and revises purchase orders from approved requisitions; verify details before release.
• Obtains supplier acknowledgments and maintains quantities, costs, and ship dates in the ERP system.
• Maintains purchasing master data including vendor numbers, lead times, MOQs, units, costs, and replenishment parameters.
• Reviews open PO/backorder/shortage reports; follow up on late or unconfirmed lines; escalate risks.
• Communicates supplier-confirmed order status and delivery information to internal stakeholders; mark tentative dates.
• Coordinates shortages, backorders, and substitutions with suppliers and internal departments; obtain approvals for changes.
• Supports new-item setup and assigns FT manufacturer part numbers per naming conventions.
• Coordinates with FT China office, suppliers, and logistics to track shipments and documents.
• Resolves PO, receipt, invoice, quantity, pricing, and delivery discrepancies with Receiving, Accounting, and suppliers.
• Coordinates supplier claims and corrective-action requests with Quality when nonconforming material is received.
• Collects and maintains supplier documentation including drawings, certifications, and compliance records.
• Supports inventory/planning parameters and flags data issues or shortages.
• Establishes professional relationships with suppliers and internal customers; performs other duties.

Skills

Communication

Detail-oriented

Organizational skills

Time management

Vendor management

Documentation

Education

High school diploma or equivalent

Associate degree in Business, Supply Chain, Purchasing, or related field preferred

Tools

Microsoft Excel

Microsoft Outlook

Business Central

Job description

Steel & O'Brien Manufacturing is seeking a Purchasing Assistant to support day-to-day purchasing activities, prepare and release POs, and liaise with suppliers to resolve shortages. You will maintain ERP data, track order status, and collaborate with internal teams to ensure timely material availability.

The role requires 1–2 years in purchasing or related field, strong Excel/Outlook skills, and attention to detail.