Onsite Scheduling Coordinator — Fast-Paced Intake Team

Shegerian & Associates; San Diego (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Dental insurance fully paid

Medical plans fully paid

Retirement contributions (10%)

FSA contribution $500 annually

PTO and birthday off

Job summary

Shegerian & Associates is seeking a Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling across the Intake team. The role emphasizes organizing calendars, accurate documentation, and exceptional client service in a fast-paced environment.

Ideal candidates bring calendar-management experience, strong communication skills, and the ability to stay composed under pressure. The position is full-time and onsite with benefits and growth opportunities.

Qualifications

• Proven experience managing multiple calendars or high-volume scheduling.
• Exceptional verbal, written, and proofreading skills.
• Strong attention to detail, organization, and time management.
• Tech-savvy, quick learner, and able to adapt to new systems or software.
• Positive attitude with the ability to handle difficult situations gracefully.
• Self-motivated, proactive, and able to work both independently and collaboratively.

Responsibilities

• Schedule and coordinate appointments for potential new clients.
• Maintain and update supporting documents to ensure accurate and current information.
• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.
• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.
• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Skills

Calendar management

Customer service

Verbal & written communication

Attention to detail

Time management

Tech-savvy

Job description

Shegerian & Associates is seeking a Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling across the Intake team. The role emphasizes organizing calendars, accurate documentation, and exceptional client service in a fast-paced environment.

Ideal candidates bring calendar-management experience, strong communication skills, and the ability to stay composed under pressure. The position is full-time and onsite with benefits and growth opportunities.