Scheduling Coordinator

Shegerian & Associates; San Diego (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Dental insurance fully paid

Medical plans fully paid

Retirement contributions (10%)

FSA contribution $500 annually

PTO and birthday off

Job summary

Shegerian & Associates is seeking a Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling across the Intake team. The role emphasizes organizing calendars, accurate documentation, and exceptional client service in a fast-paced environment.

Ideal candidates bring calendar-management experience, strong communication skills, and the ability to stay composed under pressure. The position is full-time and onsite with benefits and growth opportunities.

Qualifications

• Proven experience managing multiple calendars or high-volume scheduling.
• Exceptional verbal, written, and proofreading skills.
• Strong attention to detail, organization, and time management.
• Tech-savvy, quick learner, and able to adapt to new systems or software.
• Positive attitude with the ability to handle difficult situations gracefully.
• Self-motivated, proactive, and able to work both independently and collaboratively.

Responsibilities

• Schedule and coordinate appointments for potential new clients.
• Maintain and update supporting documents to ensure accurate and current information.
• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.
• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.
• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Skills

Calendar management

Customer service

Verbal & written communication

Attention to detail

Time management

Tech-savvy

Job description

We areseekinga detail-oriented and highly organized Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling operations across our Intake team. The ideal candidate will have prior experience coordinating complex calendars, excellent communication skills, and the ability to stay composed and professional in a fast-paced environment.

WhatYou'llDo

• Schedule and coordinate appointments for potential new clients.

• Maintain and update supporting documents to ensureaccurateand current information.

• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.

• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.

• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Why Shegerian & Associates

You’ll join a team that is passionate, supportive, and driven by a mission that matters. The pace is fast, the standards are high, and the work you do every day directly supports people fighting for justice. If you want a workplace where you're valued, challenged, and surrounded by people who genuinely care.

• Excellent customer service skills and ability to work effectively in a fast-paced environment.
• Appointment scheduling: 1 year (Preferred)
• Language: Spanish (Preferred)

You'rethe right fit if you have

• Proven experience managing multiple calendars or high-volume scheduling.
• Exceptional verbal, written, and proofreading skills.
• Strong attention to detail, organization, and time management.
• Tech-savvy, quick learner, and able to adapt to new systems or software.
• Positive attitude with the ability to handledifficult situationsgracefully.
• Self-motivated, proactive, and able to work both independently and collaboratively.

What We Offer:

• Job Type: Full time
• Hourly pay: $22-$23 BOE
• Workplace: Onsite

Industry-Leading Benefits:

• Firm pays100% of premiums for dental and vision
• Firm pays100% of all Silver-level medical plans
• Firm contributesapproximately 10% toward retirement(3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• Time for Life:Accrual of80 hoursof PTO (additional40 hourson 3rd anniversary),40hourssick pay, plus yourbirthday off as a fully paid day.

No legal experience? No problem. Ifyou'rehardworking, hungry to learn, and ready to build something new, we want to hear from you.