Onsite Reception & Office Ops Specialist

Ultimate Staffing; Boston (MA); On-site; USD 37,000 - 40,000; Full time

Job summary

Servier seeks a receptionist to support daily operations in a fast-paced office environment in Boston. You will greet visitors, manage calls and correspondence, and assist the Office Management team with scheduling, budgeting support, and document preparation.

The role emphasizes strong communication, organizational skills, and adherence to Health & Safety regulations. Onsite work schedule is Monday–Friday, 11:00am–8:00pm, with potential for long-term placement or temp-to-hire.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 0-2 years of administrative assistant or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal, written, and verbal communication skills.
• Awareness of workplace Health & Safety regulations.

Responsibilities

• Greet and assist visitors at the front desk, directing and announcing as needed.
• Handle correspondence, emails, and phone calls professionally and efficiently.
• Provide administrative support to the office manager and assist with budgeting where needed.
• Manage and maintain schedules, documents, and reports using Microsoft Office.
• Coordinate safety and facility-related compliance with the Director, Office Management.

Skills

Interpersonal skills

Written communication

Verbal communication

Health & safety awareness

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Servier seeks a receptionist to support daily operations in a fast-paced office environment in Boston. You will greet visitors, manage calls and correspondence, and assist the Office Management team with scheduling, budgeting support, and document preparation.

The role emphasizes strong communication, organizational skills, and adherence to Health & Safety regulations. Onsite work schedule is Monday–Friday, 11:00am–8:00pm, with potential for long-term placement or temp-to-hire.