Onsite Reception & Office Operations Coordinator

HireArt; Cambridge (MA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Flexible Spending Account

401k package

Disability and life insurance

Job summary

HireArt is assisting a fast-growing AI robotics company in Cambridge, MA, to hire a Receptionist & Office Coordinator for a full-time, 12-month contract onsite. You will welcome employees and guests and support day-to-day operations.

You will be the first point of contact, manage front-desk activities, coordinate deliveries and meetings, and help maintain a professional office environment. This role requires reliable, on-site presence and strong organizational skills.

Qualifications

• Previous experience in a receptionist, front desk, or office coordinator role preferred.
• Strong interpersonal and communication skills with a friendly and professional demeanor.
• Excellent organizational skills and attention to detail.

Responsibilities

• Serve as the primary front-desk presence and warmly greet employees, visitors, candidates, vendors, and other guests.
• Manage visitor arrivals, including notifying appropriate employees and assisting with check-in procedures.
• Help maintain a professional, welcoming, and organized reception and common-area environment.

Skills

Interpersonal skills

Professional demeanor

Organizational skills

Punctuality

Customer-facing experience

Tools

Microsoft Office

Google Workspace

Job description

HireArt is assisting a fast-growing AI robotics company in Cambridge, MA, to hire a Receptionist & Office Coordinator for a full-time, 12-month contract onsite. You will welcome employees and guests and support day-to-day operations.

You will be the first point of contact, manage front-desk activities, coordinate deliveries and meetings, and help maintain a professional office environment. This role requires reliable, on-site presence and strong organizational skills.