Project Mgmt, Non-Technical - P1

Boston Scientific Gruppe; Dorado (PR); On-site; USD 41,000 - 78,000; Full time

Job summary

Boston Scientific is seeking an administrative events specialist to manage cross‑functional site projects, coordinating logistics for employee events, leadership meetings, and site visits. You will work with vendors, stakeholders, and internal teams to ensure timely execution and a high-quality employee experience.

The role emphasizes on-site work, attention to detail, and strong communication skills to deliver engaging, organized events that align with company programs and budget constraints.

Qualifications

• Bachelor’s degree in business administration, project management, hospitality, communications, or a related field.
• 2+ years of related experience in project coordination, office administration, operations support, executive support, event management, workplace services, or a comparable function.
• Strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to build effective relationships across all levels of the organization.
• Work Mode: On Site

Responsibilities

• Participate in the planning, execution and finalization of employee engagement, recognition, community, and other site-sponsored projects and events from planning through execution, according to strict deadlines, within budget and by following organized and repeatable procedures.
• Acquiring resources and coordinates the efforts of team members and third party contractors or consultants in order to deliver projects according to plan.
• Acts as a liaison with project stakeholders and effectively communicates project expectations to team members and stakeholders in a timely and clear fashion.
• Identifies and manages project dependencies and critical path items while ensuring project quality and utilizing and following appropriate methodologies.
• Conducts project post mortems and communicates lessons learned in order to identify successful and unsuccessful project elements.
• Plans and coordinates internal and external site visits, including agendas, logistics, catering, facility readiness, visitor access, and stakeholder communications.

Skills

Attention to detail

Interpersonal & communication

Customer-focused mindset

Discretion & professionalism

Team collaboration

Education

Bachelor’s degree in business administration, project management, hospitality, communications, or a related field

Tools

Microsoft 365

Job description

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Diversity – Innovation – Caring – Global Collaboration – Winning Spirit‑ High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Project Mgmt, Non-Technical – P1 (Adm & Event Specialist)

Manages projects to ensure the highest level of performance and availability. Provides coordination, logistics and operational support for office administration, leadership meetings & activities, site visits and employee events. This role will support administrative tasks and will work cross functionally to execute and roll out site projects/events while maintaining professional and engaging experience for employees, visitors, customers, and business partners. This role works with all levels of the organization.

Key Responsibilities

• Participate in the planning, execution and finalization of employee engagement, recognition, community, and other site-sponsored projects and events from planning through execution, according to strict deadlines, within budget and by following organized and repeatable procedures.
• Acquiring resources and coordinates the efforts of team members and third party contractors or consultants in order to deliver projects according to plan.
• Acts as a liaison with project stakeholders and effectively communicates project expectations to team members and stakeholders in a timely and clear fashion.
• Identifies and manages project dependencies and critical path items while ensuring project quality and utilizing and following appropriate methodologies.
• Conducts project post mortems and communicates lessons learned in order to identify successful and unsuccessful project elements.
• Plans and coordinates internal and external site visits, including agendas, logistics, catering, facility readiness, visitor access, and stakeholder communications.
• Maintains the site events calendar, support Site Leadership Team meetings and other leadership forums by coordinating schedules, meeting spaces, logistics, presentation materials, action-item tracking, visitor access, and catering arrangements.
• Coordinates the procurement of office supplies, promotional materials, event-related items, and other administrative resources.
• Supports vendor administration, including purchase requisitions, expense tracking, budget monitoring, and required documentation in accordance with company procedures.
• Identify and implement opportunities to improve administrative processes, project execution, visitor experiences, meeting effectiveness, and operational efficiency.

Qualifications

• Bachelor’s degree in business administration, project management, hospitality, communications, or a related field.
• 2+ years of related experience in project coordination, office administration, operations support, executive support, event management, workplace services, or a comparable function.
• Strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to build effective relationships across all levels of the organization.
• Demonstrated ability to work independently, anticipate needs, identify solutions, and resolve issues while escalating risks appropriately.
• Customer-focused and service-oriented mindset
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Work Mode: On Site

Preferred Qualifications:

• Proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and Word.
• Working knowledge of artificial intelligence tools, such as Microsoft Copilot, ChatGPT, or similar productivity applications.
• Bilingual proficiency in English and Spanish.
• Familiarity with project management tools, methods, or standardized templates for tracking schedules, actions, risks, budgets, and deliverables.

Requisition ID:635086

Minimum Salary:$41200

Maximum Salary: $78300

The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com— will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above.

Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Boston Scientific transforms lives through innovative medical technologies that improve the health of patients around the world. As a global medical technology leader for more than 45 years, we advance science for life byprovidinga broad range of high-performance solutions that address unmet patient needs and reduce the cost of healthcare. Our portfolio of devices and therapies helps physicians diagnose and treat complex cardiovascular, respiratory, digestive, oncological,neurologicaland urological diseases and conditions. Learn more at www.bostonscientific.com and follow us on LinkedIn .

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specificprohibited substancetest requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.

Nearest Major Market: Puerto Rico
Nearest Secondary Market: San Juan
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