Onsite Project Coordinator: Networking & Cabling Ops

Talentify; Carol Stream (IL); On-site; USD 47,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability benefits

HSA

Transportation benefits

Job summary

Aston Carter is seeking a Project Coordinator to unify ordering and procurement workflows between internal Supply Chain, Distribution, and clients. You will be the primary intake point for customer questions, relay issues to PMO, and ensure on-time, on-budget delivery with defined quality standards.

Responsibilities include processing orders, maintaining schedules, coordinating with vendors, managing reports, and ensuring documentation accuracy.

Qualifications

• 3–5 years of experience in cabling or networking project management.
• Experience managing day-to-day project operations and budgets.
• Proven track record coordinating with third-party vendors and customer-facing projects.
• Experience scheduling services across multiple locations, ideally in retail tech.
• Skilled at developing project resource estimates and costs.
• Strong project coordination including vendor communication and cross-functional collaboration.
• Proficiency with Microsoft Office, including Excel, for reporting and documentation.
• Ability to produce and maintain project documentation (plans, status reports, change orders, network diagrams).
• Experience applying PMI methods in project execution (change, risk, issues).

Responsibilities

• Manage day-to-day operational activities for projects across internal departments.
• Process and track customer orders, ensuring accuracy and timely delivery.
• Create and maintain project schedules for multiple concurrent locations.
• Serve as the intake point for customer questions and relay issues to PMO.
• Enforce quality standards and ensure compliance with codes and best practices.
• Maintain up-to-date project documentation (plans, reports, change orders, diagrams).
• Collaborate with external vendors to meet schedules and quality.
• Develop and manage budgets, track expenses, and seek cost-effective solutions.
• Create and update SOPs for onboarding new team members.
• Conduct post-project evaluations and capture lessons learned.
• Escalate post-implementation incidents when needed.
• Schedule work with third-party resources and confirm delivery.
• Prepare weekly status reports on finance, issues, and actions.
• Set expectations with team and stakeholders via regular meetings.
• Suggest process improvements based on tech and delivery knowledge.
• Apply PMI-aligned methods in all work products, including risk and change management.
• Manage project forecasts and invoicing weekly.
• Develop resource plans and cost estimates for planning and execution.

Skills

Project management

Vendor coordination

Client-facing

Scheduling

Cost estimation

Documentation

PMI methods

Cross-functional collaboration

Reporting

Excel reporting

Tools

Microsoft Excel

Job description

Aston Carter is seeking a Project Coordinator to unify ordering and procurement workflows between internal Supply Chain, Distribution, and clients. You will be the primary intake point for customer questions, relay issues to PMO, and ensure on-time, on-budget delivery with defined quality standards.

Responsibilities include processing orders, maintaining schedules, coordinating with vendors, managing reports, and ensuring documentation accuracy.