Remote Project Coordinator: Contracts & Finance

Talentify; Arlington (TX); Remote; USD 45,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Job summary

Aston Carter is seeking a Project Coordinator to support engineering and architectural projects in a remote capacity. You will manage contracts, proposals, financial tracking, and project documentation, serving as a liaison between project managers, suppliers, and clients to ensure contract alignment and strong financial outcomes.

You will review and process change orders, help develop budgets and WBS, and assist in invoicing and monthly performance reviews.

Qualifications

• 2+ years drafting contracts and subcontracts.

Responsibilities

• Prepare fee proposal templates, draft contracts and subcontracts for review.
• Review contracts/subcontracts for compliance throughout the project lifecycle.
• Issue and track project amendment documentation including change orders.
• Develop Work Breakdown Structures and project budgets with client invoicing requirements.
• Assist with processing subconsultant invoices in project accounting system.
• Monitor project financials: variance, revenue, budgets, WIP, and follow up on variances.
• Collaborate with project managers and Business Ops to resolve financial issues.
• Liaise between internal staff, suppliers, and clients for smooth execution.
• Conduct pre-bill reviews to validate billing accuracy.
• Participate in monthly project reviews and assess performance.
• Support analysis of project budget performance and recommend improvements.
• Help create and maintain proposal templates and project documents.

Skills

Contract drafting

Proposal templates

Change orders management

Collaboration with project managers

Financial analysis

Excel basics (Pivot tables, VLOOKUP)

Deltek

BST

Oracle

Contract invoicing

Proposals management

Tools

Excel (Pivot tables, VLOOKUP)

Deltek Vantagepoint

Deltek

BST

Oracle

Job description

Aston Carter is seeking a Project Coordinator to support engineering and architectural projects in a remote capacity. You will manage contracts, proposals, financial tracking, and project documentation, serving as a liaison between project managers, suppliers, and clients to ensure contract alignment and strong financial outcomes.

You will review and process change orders, help develop budgets and WBS, and assist in invoicing and monthly performance reviews.