Procurement Administrative & Data Coordinator

Aston Carter; United States; On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA

Job summary

Aston Carter is seeking a Buyer Administrative Assistant to provide administrative and procurement support in a fast-paced manufacturing environment. You will maintain ERP data, track purchase orders, and coordinate with Planning, Manufacturing, Quality, Engineering, and Finance to ensure timely, compliant purchasing operations.

The role emphasizes accuracy, proactive communication, and strong internal customer service while handling multiple priorities in a hands-on office setting.

Qualifications

• 1-3 years of experience in administrative, purchasing, procurement, or supply chain support roles.
• Experience providing administrative support in a fast-paced environment.
• Strong proficiency with Microsoft Excel for data handling and reporting, plus Outlook for scheduling.

Responsibilities

• Provide daily administrative support to Buyers and Procurement team members to ensure smooth purchasing operations.
• Create, update, and maintain purchasing records and data in ERP systems (Shop Floor, Net-Link, Siwa).
• Support the full purchase order process from entry to follow-up.
• Track open purchase orders, supplier acknowledgements, and delivery dates for on-time delivery.
• Maintain procurement files, reports, and training documentation.
• Assist with sourcing requests including data entry and reports.

Skills

Administrative support

ERP systems

Excel

Data entry

Communication

Tools

Shop Floor

Net-Link

Siwa

Job description

Aston Carter is seeking a Buyer Administrative Assistant to provide administrative and procurement support in a fast-paced manufacturing environment. You will maintain ERP data, track purchase orders, and coordinate with Planning, Manufacturing, Quality, Engineering, and Finance to ensure timely, compliant purchasing operations.

The role emphasizes accuracy, proactive communication, and strong internal customer service while handling multiple priorities in a hands-on office setting.