Onsite Project Coordinator - Cross-Functional

Acara Solutions, Inc.; Buffalo (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Acara Solutions is seeking a Project Coordinator to support Regional Sales Managers by coordinating projects from order entry through completion. The role requires close collaboration with Sales, Operations, Accounting, Technical, Purchasing, and Warehouse teams to ensure customer requirements, timelines, and deliveries are met.

The position is 100% onsite with a Monday–Friday schedule. Candidates should have a minimum AS degree and 3+ years in related PM/procurement roles, with strong

Qualifications

• Minimum 2-year AS degree in Project Management/Engineering/Business, or equivalent experience.
• 3+ years relevant experience in Project Management, Procurement, or Inside Sales.
• Strong organizational, communication, and documentation skills.

Responsibilities

• Manage multiple projects and ensure customer requirements are met.
• Complete onboarding, contracts, vendor forms, and credit/payment setup.
• Gather and verify order information and follow up with Sales on missing details.
• Coordinate project kickoff meetings and align customers, Sales, and installation teams.
• Enter purchase orders and accurate bills of materials into the ERP system.
• Coordinate with Technical on drawings and custom parts.
• Work with Purchasing and Warehouse to ensure timely material orders and deliveries.
• Monitor open orders, shipments, and project timelines; provide proactive updates.
• Track shipments and resolve delivery delays or material shortages.
• Maintain project documentation and checklists.
• Identify roadblocks and communicate project status to Management.
• Complete project closeout documentation and provide account support as needed.

Skills

Project coordination

Communication skills

Attention to detail

Team collaboration

Organizational skills

Education

AS degree in PM/Engineering/Business

Tools

ERP system

Order entry system

Job description

Acara Solutions is seeking a Project Coordinator to support Regional Sales Managers by coordinating projects from order entry through completion. The role requires close collaboration with Sales, Operations, Accounting, Technical, Purchasing, and Warehouse teams to ensure customer requirements, timelines, and deliveries are met.

The position is 100% onsite with a Monday–Friday schedule. Candidates should have a minimum AS degree and 3+ years in related PM/procurement roles, with strong