Onsite Project Coordinator — Buffalo Manufacturing

Aleron; Buffalo (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Acara Solutions is seeking a Project Coordinator for our Buffalo, NY operations. This onsite, direct-hire role supports Regional Sales Managers by coordinating projects from order entry through completion.

You will work with Sales, Operations, Accounting, Technical, Purchasing, and Warehouse teams to ensure customer requirements, timelines, and deliveries are met. 2-year AS degree and 3+ years PM/Procurement/Inside Sales experience required.

Qualifications

• Minimum 2-year AS degree in Project Management/Engineering/Business, or equivalent experience.
• 3+ years relevant experience working in Project Management, Procurement, or Inside Sales.
• Strong communication and organizational skills.
• Experience with GANTT charts and ERP systems.

Responsibilities

• Coordinate multiple projects from order entry through completion.
• Complete customer onboarding, contracts, vendor forms, and credit/payment setup.
• Gather and verify order information and follow up with Sales on missing details.
• Coordinate project kickoff meetings with customers, Sales, and installation teams.
• Enter purchase orders and bills of materials into the ERP system.
• Coordinate with Technical on drawings and custom parts.
• Monitor open orders, shipments, and project timelines with proactive updates.
• Track shipments and resolve delivery delays or shortages.
• Maintain project documentation and checklists.
• Identify roadblocks and communicate status to Management.
• Complete project closeout documentation and provide account support as needed.

Skills

Project management

GANTT charts

Communication skills

Detail oriented

Team player

Education

AS degree in PM/Engineering/Business

Tools

ERP system

Job description

Acara Solutions is seeking a Project Coordinator for our Buffalo, NY operations. This onsite, direct-hire role supports Regional Sales Managers by coordinating projects from order entry through completion.

You will work with Sales, Operations, Accounting, Technical, Purchasing, and Warehouse teams to ensure customer requirements, timelines, and deliveries are met. 2-year AS degree and 3+ years PM/Procurement/Inside Sales experience required.