Onsite Project Coordinator (Construction) - Onboarding

W G Yates & Sons Construction; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

W G Yates & Sons Construction is seeking an Onsite Project Administrator to support the project team with administrative and operational tasks on the job site in Atlanta. The role requires 2–4 years of related experience and strong organizational skills.

You will coordinate information, onboard new employees, and liaise with HR, IT, Safety, and payroll to keep tasks on track in a fast-paced construction environment.

Qualifications

• Two to four years of administrative, project support, human resources, or related experience.
• Experience in the commercial construction industry preferred.
• High school diploma or equivalent; associate degree preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication and ability to handle confidential information.
• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and other applicable business systems.

Responsibilities

• Provide day-to-day administrative support to onsite project leadership and team members.
• Coordinate information, documentation, and follow-up across the project site and Corporate departments.
• Assist with the onsite onboarding and orientation of new employees, including project-specific documentation, access, equipment, training, and other first-day requirements.
• Coordinate with HR, IT, Safety, Payroll, and other departments regarding employee and project administrative needs.
• Maintain project employee records, contact information, required forms, training documentation, and other project-specific records.
• Assist employees with routine administrative questions and direct HR, benefits, payroll, policy, or employee-relations matters to the appropriate Company resource.
• Track outstanding documentation, approvals, training, and other administrative requirements and provide timely follow-up.
• Support project mobilization and demobilization activities, including employee arrivals, transfers, and departures.
• Prepare correspondence, reports, spreadsheets, presentations, forms, and other project documentation as needed.
• Maintain organized electronic and physical filing systems in accordance with Company and project requirements.
• Coordinate meetings, schedules, communications, and project events as requested.
• Assist with project office operations, including supplies, equipment, mail, deliveries, visitors, and general office organization.
• Support the collection and routing of timekeeping, payroll, expense, purchasing, or other administrative documentation as assigned.
• Communicate professionally with employees, subcontractors, vendors, clients, and visitors and assist in directing questions or requests to the appropriate project team member.
• Identify administrative needs or potential gaps and proactively coordinate with the appropriate individuals to resolve them.
• Maintain confidentiality and exercise appropriate discretion when working with employee, project, and Company information.

Job description

W G Yates & Sons Construction is seeking an Onsite Project Administrator to support the project team with administrative and operational tasks on the job site in Atlanta. The role requires 2–4 years of related experience and strong organizational skills.

You will coordinate information, onboard new employees, and liaise with HR, IT, Safety, and payroll to keep tasks on track in a fast-paced construction environment.