Onsite Project Coordinator & Admin Specialist

Yates Construction Co.; Georgia; On-site; USD 42,000 - 65,000; Full time

Job summary

Yates Construction Co. is seeking an Onsite Project Administrator to provide essential administrative support to the project team and coordinate information across the site and corporate offices.

This role ensures accurate records, onboarding, and project-specific documentation while maintaining efficient operations on a fast-paced construction site. The ideal candidate will be organized, responsive, and professional, capable of managing multiple priorities and confidential information with

Qualifications

• Two to four years of administrative, project support, human resources, or related experience.
• Experience in the commercial construction industry preferred.
• High school diploma or equivalent; associate degree preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills with employees, management, clients, vendors, and other internal and external contacts.
• Ability to appropriately handle confidential and sensitive employee and business information.
• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and other applicable business systems.
• Ability to learn and effectively utilize Company and project-specific systems and technology.
• Strong problem-solving skills with the ability to identify needs, follow through on outstanding items, and elevate issues when appropriate.
• Ability to work effectively both independently and as part of a team.
• Adaptable and able to respond to changing project priorities and needs.
• Proactive approach to planning, organization, and follow-up.

Responsibilities

• Provide day-to-day administrative support to onsite project leadership and project team members.
• Coordinate information, documentation, and follow-up across the project site, Corporate departments, and other divisions to ensure required tasks are completed accurately and timely.
• Assist with the onsite onboarding and orientation of new employees, including coordination of project-specific documentation, access, equipment, training, and other first-day requirements.
• Coordinate with Human Resources, IT, Safety, Payroll, and other departments regarding employee and project administrative needs.
• Maintain project employee records, contact information, required forms, training documentation, and other project-specific records as assigned.
• Assist employees with routine administrative questions and direct HR, benefits, payroll, policy, or employee-relations matters to the appropriate Company resource.
• Track outstanding documentation, approvals, training, and other administrative requirements and provide timely follow-up.
• Support project mobilization and demobilization activities, including employee arrivals, transfers, and departures.
• Prepare correspondence, reports, spreadsheets, presentations, forms, and other project documentation as needed.
• Maintain organized electronic and physical filing systems in accordance with Company and project requirements.
• Coordinate meetings, schedules, communications, and project events as requested.
• Assist with project office operations, including supplies, equipment, mail, deliveries, visitors, and general office organization.
• Support the collection and routing of timekeeping, payroll, expense, purchasing, or other administrative documentation as assigned.
• Communicate professionally with employees, subcontractors, vendors, clients, and visitors and assist in directing questions or requests to the appropriate project team member.
• Identify administrative needs or potential gaps and proactively coordinate with the appropriate individuals to resolve them.
• Maintain confidentiality and exercise appropriate discretion when working with employee, project, and Company information.
• Perform additional administrative and project-support duties as assigned based on project needs.

Skills

Organizational skills

Time-management

Communication skills

Multitasking

Team collaboration

Education

High school diploma

Associate degree in Business, HR, Construction Management or related field

Tools

Microsoft Outlook

Microsoft Word

Excel

Adobe Acrobat

Job description

Yates Construction Co. is seeking an Onsite Project Administrator to provide essential administrative support to the project team and coordinate information across the site and corporate offices.

This role ensures accurate records, onboarding, and project-specific documentation while maintaining efficient operations on a fast-paced construction site. The ideal candidate will be organized, responsive, and professional, capable of managing multiple priorities and confidential information with