On-site Construction Project Coordinator

Alliance 2020; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Generous paid time off including sick,

Low premiums for medical, dental and V

Paid parental leave

Flexible spending account

Health savings account with company-m

Company-paid life insurance

Short- and long-term disability

Job summary

Alliance Residential is seeking an on-site Construction Administrative Professional in Atlanta to support project administration, subcontractor coordination, and financial paperwork. You will collect invoices, manage schedules of values, and keep accurate records across Timberline, Sage 300, and related systems.

You will work closely with the Project Manager, support permit procurement, and ensure timely submittals and logistics while maintaining organized project files and daily communications

Qualifications

• High school diploma required; undergraduate degree preferred in accounting, project management, business or related field.
• General knowledge of real estate and development industry.
• Strong organizational and time management skills.
• Excellent verbal and written communication and listening skills.
• Ability to work independently with minimal supervision.
• Accurate and detail oriented.
• Strong interpersonal skills and ability to interact with Associates.
• Dependable, punctual and reliable.
• Typing and data entry skills.
• Proficient in Word, Excel, Outlook, and other relevant programs.
• Flexible with working schedule and potential overtime, including hours beyond 8-5.
• Regular, in-person attendance at workplace.

Responsibilities

• Gather and process subcontractor draw schedules and invoices with lien waivers and backups.
• Coordinate and prepare monthly draw packages for submission.
• Prepare, process and disseminate subcontract agreements, schedule of values, purchase orders, change orders and back charges.
• Gather, monitor and input insurance information.
• Coordinate distribution of monthly subcontractor checks.
• Input/update data into Timberline, Sage 300 or other accounting software.
• Organize the project and complete filing as needed.
• Draft correspondence as determined by the Project Manager.
• Assist in establishing schedules of values for subcontractors.
• Review general contracts for all pertinent information and coordination with accounts payable.
• Create project files to mirror corporate construction files.
• Assist in startup tasks: trailer, electrical, plumbing, and all temporary requirements.
• Assist in procurement of permits.
• Review and type all subcontract agreements including attachments and schedules of values.
• Assist in gathering all pertinent submittals and log them in the submittal log; follow up to ensure receipt.
• Participate in regular leadership meetings to review project status and logs.
• Create and maintain a subcontractor/supplier log and update weekly.
• Communicate with consultants to ensure timely receipt of RFI’s, etc., and distribute to field for approval.
• Assist in receiving all submittals and distribute to field after approval.
• Ensure paperwork flows to Development, Project Manager, VP, President of Construction and Corporate.
• Create four copies of Maintenance and Operations Manuals by trade.
• Ensure subcontract Safety Manuals are on site.
• Make recommendations and modifications regarding office and site performance and business needs.
• Perform any other tasks assigned or directed.

Skills

Organizational skills

Time management

Communication

Independent worker

Detail oriented

Typing / data entry

Proficient in Word, Excel, Outlook

Education

High school diploma

Bachelor's degree in accounting or related field

Tools

Timberline

Sage 300

Accounting software

Job description

Alliance Residential is seeking an on-site Construction Administrative Professional in Atlanta to support project administration, subcontractor coordination, and financial paperwork. You will collect invoices, manage schedules of values, and keep accurate records across Timberline, Sage 300, and related systems.

You will work closely with the Project Manager, support permit procurement, and ensure timely submittals and logistics while maintaining organized project files and daily communications