Construction Project Coordinator

Insight Global; Virginia Beach (VA); On-site; USD 52,000 - 70,000; Full time

Job summary

Insight Global is hiring a Project Coordinator to support the construction department in bidding, contracts, submittals, start-up and closeouts for a large Virginia Beach client. This role ensures compliance with company procedures and contract requirements under the supervision of the Administrative Manager.

You will work closely with project managers and superintendents, set up projects in management systems, prepare bid packages, issue subcontracts and change orders, manage RFIs/RFPs,

Qualifications

• 3–5 years of related construction admin experience.
• Strong oral and written communication skills.
• Proficiency with MS Office applications.

Responsibilities

• Job setup in the project management system and on the local server.
• Research media and publications for project opportunities.
• Obtain bid documents for opportunities and prepare bid packages.
• Prepare and issue Subcontracts, PSAs, and Purchase Orders.
• Prepare and issue Change Orders.
• Assist PM with RFIs and RFP submissions.
• Log and process Submittals.
• Support project start-up and closeout document prep.
• Manage project documentation filing and distribution.

Skills

Construction admin

Communication

Tools

MS Office

Job description

Insight Global is currently hiring a Project Coordinator to provide administrative support to the construction department in areas of bidding, contracts, submittals, project start-up and closeouts for a large client in the Virginia Beach area. This position also performs other non-routine administrative duties. The PC secures all necessary approvals and ensures that standard company procedures are followed and monitors compliance to contract requirements ensuring all conditions are satisfied. The PC relies on instructions and pre-established guidelines to perform the functions of the job. The PC works under immediate supervision of the Administrative Manager and closely with the project managers and superintendents.

Required Skills & Experience

• 3-5 years minimum of related construction admin and/or project admin experience with a general contracting or civil construction firm.
• Strong oral and written communication skills.
• Proficient in MS Office.

Responsibilities:

• Job setup in project management system and on local server
• Research media and publications for project opportunities
• Obtain bid documents for project opportunities and prepare bid packages
• Prepare and issue Subcontracts, Professional Service Agreements, and Purchase Orders
• Prepare and issue Change Orders
• Assist the Project Manager with preparing and submitting RFIs and RFPs
• Log and process Submittals
• Assist the project team with project start-up and closeout processes and document preparations
• Manage the filing and distributing of all project documentation (contracts, drawings, submittals, change orders, permits, etc.
• Obtain all required permits for the project
• Process and manage Miss Utility locate requests
• Reconcile Subcontracts and research any issues with Subcontract/Vendor invoices