Project Coordinator

Motion Recruitment; Town of Fort Ann (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Motion Recruitment is seeking a Project Coordinator for a client in Fort Ann, NY. The role is onsite and requires strong communication, organizational skills, and the ability to manage multiple projects concurrently.

Bachelor's degree preferred and 1–3 years of related experience are desirable. The position involves coordinating with customers, installers, and project managers, tracking milestones, and assisting with budget and schedule adherence.

Qualifications

• Strong computer skills, excellent communication, positive attitude, and ability to manage multiple projects.
• 1–3 years of experience in a similar role/industry; able to collaborate effectively.
• Knowledge of Salesforce CRM is a plus; reading architectural drawings is a plus.

Responsibilities

• Coordinate projects with customers, project managers and installers.
• Multi-task and manage escalations daily.
• Set up projects/orders with milestone tracking for on-time, on-budget completion.
• Prepare work orders for installation teams and confirm scope and delivery dates.
• Review factory acknowledgments and installer invoices with accounting.
• Coordinate submittal process and field checks through production release.
• Monitor job sites and schedules for deliveries with manufacturers and carriers.
• Prepare weekly progress and backlog reports; attend project meetings.

Skills

Project coordination

Multi-tasking

Communication

Organizational skills

Education

Bachelor’s degree preferred

Tools

Salesforce CRM

Job description

Our client, a major school furnishings and equipment distributor in the NY & NJ areas, is actively looking for a driven, energetic Project Coordinator to join their operations team in Fort Ann, NY! This role is onsite so local candidate are required.

***This is a full-time permanent position with a base salary and full benefits package***

This position requires strong computer skills, excellent communication skills, a positive attitude, and the ability to manage multiple projects at one time!

Responsibilities

• Project coordination/management with customers, project managers, and installers
• Able to multi-task and manage unexpected escalations daily, outside of your planned daily responsibilities
• Project/order set-up with milestone tracking for timely and on budget job completion
• Prepare work orders for the installation team and confirm scope and delivery dates
• Review and process factory acknowledgments and installer invoices to accounting
• Coordinate the factory submittal process and field check through production release
• Monitor Job sites
• Schedule, coordinate and track all product deliveries with the manufacturer and dedicated freight carries.
• Prepare weekly reports to include job progress and backlog
• Attend project meetings.
• Bachelor's degree is preferred
• 1-3 years of experience working in a similar role/industry
• Strong collaboration and communication skills
• Excellent organizational and problem-solving skills
• Ability to organize priorities based on deadlines
• Knowledge of Salesforce CRM is plus
• The ability to read architectural drawings is a plus