Executive Administrative Lead – Planning & Scheduling

Yates Construction; Biloxi (MS); On-site; USD 48,000 - 64,000; Full time

Job summary

Yates Construction is seeking an Executive Administrative Assistant to support the Director of Planning & Scheduling. The role involves coordinating departmental activities, managing communications, onboarding, and helping with budget and accounting tasks.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment, with strong communication and discretion in dealings with leadership and corporate support teams.

Qualifications

• High school diploma or equivalent.
• Minimum of 3–5 years of administrative or executive support experience preferred.
• Experience supporting department leadership and coordinating multiple administrative functions preferred.
• Experience with recruitment coordination, expense tracking, invoicing, or basic accounting administration preferred.
• Previous experience in construction or a related industry beneficial.

Responsibilities

• Provide administrative support to the Director of Planning & Scheduling, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Handle competing priorities, anticipate administrative needs, and ensure timely follow-up on commitments and action items.
• Prepare, edit, format, and distribute correspondence, presentations, reports, agendas, and other business documents.
• Coordinate departmental meetings, prepare materials, document action items, and communicate follow-up requirements.
• Maintain calendars, contact lists, records, and administrative trackers.
• Manage confidential information with professionalism and discretion.

Skills

Organization

Communication

Time management

Multitasking

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Yates Construction is seeking an Executive Administrative Assistant to support the Director of Planning & Scheduling. The role involves coordinating departmental activities, managing communications, onboarding, and helping with budget and accounting tasks.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment, with strong communication and discretion in dealings with leadership and corporate support teams.