Advancement Administrative Project Specialist

UAB Medicine; University (FL); On-site; USD 48,000 - 61,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an Administrative Project Specialist to join the Office of Advancement and the Administration and Fiscal Affairs team. This full-time, on-site role provides administrative, logistical, financial, and business support for assigned units.

Key duties include coordinating candidate communications for on-campus interviews and onboarding, reconciling accounts, and supporting the SVP's Executive Assistant.

Qualifications

• Bachelor's degree in Business or related field and five years of related experience required.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, CoPilot).

Responsibilities

• Organize and coordinate candidate communication and scheduling for on-campus interviews.
• Coordinate new hire onboarding meetings and preparation through Asana; ensure IT needs are prepared for start date.
• Reconcile monthly accounts and document outgoing payments; coordinate reimbursements for staff.
• Support SVP's Executive Assistant with calendar management, calls, documents, and conference room coordination.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Project management tools

Time management

Communication skills

Autonomous work style

Education

Bachelor's degree in Business or related field

Tools

Asana

CoPilot

Job description

The University of Alabama at Birmingham is seeking an Administrative Project Specialist to join the Office of Advancement and the Administration and Fiscal Affairs team. This full-time, on-site role provides administrative, logistical, financial, and business support for assigned units.

Key duties include coordinating candidate communications for on-campus interviews and onboarding, reconciling accounts, and supporting the SVP's Executive Assistant.